"Purchasing Coordinator"

Purchasing Coordinator

Company: Red Rocks Community College

Job Location: Lakewood, 80228

Category: Business and Financial Services

Type: Full-Time

Salary: $62,500.00 - $68,750.00 Annually

Location: Lakewood, CO

Job Number: 01017

Division: Administrative Services

Department: Business Services - Purchasing

Closing Date: 10/24/2025 11:59 PM Mountain

To Apply
All applicants must submit:
1. Resume
2. Detailed letter of interest (cover letter) addressing the job announcement.

Red Rocks Community College exemplifies extraordinary. We are dedicated to our Vision and Mission, which promote student achievement, staff empowerment, and community engagement. We live our values: Integrity, Collaboration, Learning, Inclusiveness, and Communication.

RRCC seeks applicants who understand and have first-hand experience working with diverse populations, which may include but are not limited to, historically marginalized populations such as people of color, LGBTQ+ community members, veterans, first generation graduates, and people with disabilities.

Summary of Position

The Purchasing Coordinator is a full-time position responsible for supporting the administration and review of procurement and acquisition processes for both goods and services across the College. This position ensures compliance with all procurement and fiscal regulations while serving as a knowledgeable resource on purchasing methods, operating systems, and workflows. The Purchasing Coordinator plays a critical role in maintaining accuracy, transparency, and accountability in purchasing practices while providing excellent customer service to faculty, staff, and external vendors.

Key responsibilities include coordinating with the Director of Purchasing to manage the College's Procurement Card (PCard) program. This involves reviewing and processing new applications, providing training for cardholders, auditing reconciled statements, indexing documentation into Banner Document Management (BDM), setting up vendor-specific accounts, and preparing reports for the State Division of Purchasing and CCCS audits.

The Purchasing Coordinator also processes expense vouchers/direct pay requests to ensure compliance with fiscal rules and internal policies, while verifying budget availability in collaboration with the Budget Accountant. The role supports general college purchasing, safeguards the integrity of the procurement system, and maintains thorough documentation of all purchasing activities. The coordinator partners with the Director of Purchasing to address and resolve any purchasing violations and maintains up-to-date knowledge of state price agreements to optimize College resources.

Providing excellent customer service is a vital part of this position. The coordinator assists departments with sourcing strategies, communicates with internal and external stakeholders, and supports outreach efforts with both College departments and outside vendors.

The Purchasing Coordinator is also responsible for ongoing professional development, staying current with State procurement rules and codes through regular training, and participating in cross-functional training to provide departmental back-up and ensure continuity of operations. This role may assist with contract processes and additional duties as assigned to support departmental goals.

This position reports directly to the Director of Purchasing and works closely with employees across both the Lakewood and Arvada campuses. Frequent interaction with vendors and community members is expected. The position may occasionally require work during evenings or weekends and travel between College campuses.

A successful candidate possesses the ability to multitask and is at ease with the following:

• Attention to Detail: Consistently reviews financial and procurement documentation for accuracy, ensuring compliance with state and College regulations.
• Customer Service: Builds strong relationships with faculty, staff, vendors, and community partners by being responsive, approachable, and solution-oriented.
• Problem Solving: Identifies issues quickly, analyzes information, and develops practical solutions to support effective and compliant purchasing practices.

Qualifications

Required Knowledge, Skills & Abilities

• Excellent verbal and written communication skills.
• Strong customer service skills and desire to serve others.
• An analytical mind and inclination for problem-solving.
• Must possess strong independent judgement skills.
• High attention to detail, ability to work well under pressure.
• Ability to manage multiple priorities and meet schedules and deadlines.
• Work independently with little direction.
• Intermediate proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.

Required Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, or related field from an accredited institution.
• OR a combination of education and/or relevant professional experience totaling four years, demonstrating equivalent competency and knowledge.

Preferred Qualifications

• Familiarity with Colorado state fiscal rules and procurement code.
• Knowledge of Banner or other ERP systems and Cognos or other report writers.
• Two years' experience performing purchasing, accounting, or auditing of state-funded agencies or higher-education institutions.

Physical & Cognitive Demands

The following are some of the physical and cognitive demands commonly associated with this position.

• Occasionally moves, positions, and transports files and office materials weighing up to 10 lbs.
• This is largely a sedentary role. This position operates in an office environment and constantly uses a computer, and routinely uses standard office equipment including phones, copiers, etc.
• The person in this position constantly communicates with internal and external constituents and students. Must be able to exchange accurate information in these situations.
• Cognitive demands include comparing, copying, computing, compiling, analyzing, coordinating, synthesizing, negotiating, communicating, instructing, and interpersonal skills.