Purchasing Specialist

Job Details

Please see Special Instructions for more details.
• Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
• If you answer the supplemental questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers.
Special consideration given to qualified applicants who apply by April 27, 2026.

Posting Summary

Position Number
6086-0000-0001-002

Classification Title
Purchasing Specialist

Competency Level
Journey

Working Title
Purchasing Specialist

Division
Business & Finance

Department/Unit
Purchasing & Payment Services

Section
Purchasing & Payment Services (section)

Primary Purpose of Organizational Unit

The Office of Purchasing is a unit of the Division of Business and Finance. Responsibilities of the department include the following procurement-related operations: acquisition of all equipment, furniture, materials, supplies, and services rendered to the University, management of surplus property. The department must follow guidelines set forth by the North Carolina Division of Purchase and Contract, North Carolina State Auditor’s Office, UNC System Office, and all applicable University policies and procedures.

Description of Work

****Recruitment Range: $34,116.00-$65,570.00****
The Purchasing Specialist is responsible for managing all procedural aspects of purchasing activities in compliance with State and Federal laws, North Carolina Division of Purchase and Contract rules and UNC System regulations, and agency/university policies and procedures. This position ensures that procurement practices align with legal and institutional standards while maintaining operational efficiency. This includes requesting quotes, completing bids when necessary, and ensuring all transactions are compliant with applicable regulations.
A key responsibility of this role is the management of surplus property, overseeing the entire process from transfer to sale or disposal. Additionally, the position is responsible for vendor maintenance, ensuring accurate vendor records and conducting research to identify and evaluate prospective suppliers as needed. The Purchasing Specialist plays a crucial role in supporting the institution’s procurement needs through diligent vendor management and regulatory compliance.

Competencies/Knowledge Skills, and Abilities Required in this Position

Knowledge – Professional: Thorough knowledge of purchasing methods and procedures and various grades and qualities of goods/commodities and/or services being purchased. Ability to stay abreast of changes in purchasing methods and practices. Thorough knowledge of accounting principles and methods of contracting in relation to purchasing needs. Knowledge sufficient to interpret established rules and regulations and review work for compliance to standards. Knowledge to propose procedural changes and policy revisions for approval. knowledge to access/query information technology to facilitate program goals and procedures.

Coordination of Work Flow: Ability to independently administer and review work for compliance of moderate complexity and/or scope. Ability to execute work of moderate complexity and/or scope.
Ability to analyze and determine appropriate purchasing methods and/or alternative course of action. Ability to maintain complex records to prepare reports and tabulations.

Negotiation: Ability to independently identify issues of moderate complexity and/or scope, assess position of each party, and explore alternatives and facilitate resolution.

Customer Service/Communication: Ability to develop and maintain strong relationships with departmental personnel, vendors and other customers/clients. Ability to utilize appropriate method of communication to convey pertinent information.

Managing Work and Performance: May require the ability to supervise and ensure that policies and procedures are communicated. May require the ability to participate in training and the development of individual competencies, instructions, and performance evaluations.

Minimum Training and Experience

Bachelor’s degree; or Associate’s degree and two years of related experience; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification Required by Statute or Regulation

Position will be required to obtain the North Carolina Contract Management Certification within one year of the hire date.

Management Preferences

• Experience with compliance policies, auditing practices, risk management and solicitation related to procurement.
• Demonstrated ability to work collaboratively across departments, with excellent written and verbal communication skills.
• Strong analytical and reconciliation skills, with attention to detail.
• A commitment to ethical stewardship of public funds, accuracy in financial record keeping, and responsiveness to internal and external audits.
• Proficiency with procurement software (e.g. Jaggaer, BOA Works, or similar ERP platforms).
• Ability to manage multiple priorities, work independently, and demonstrate sound judgment.

Class Salary Range
$34,116-$90,496

Position Recruitment Range
$34,116-$65,570

Position Category
Staff

Position Status
Permanent Full Time

FLSA
Non Exempt

Work Hours (i.e. 8:00-5:00pm, etc.)
8:00 a.m. - 5:00 p.m.

Work Schedule (i.e. Mon-Fri, Rotating Shifts, Etc.)

Monday- Friday

Posting Detail Information

Posting Number
SHRA00272P

Job Open Date
04/15/2026

Job Close Date
05/16/2026

Open Until Filled
No

Special Instructions to Applicant

• Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
• If you answer the supplemental questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers.
Special consideration given to qualified applicants who apply by April 27, 2026.

Quicklink for Posting
https://jobs.ecsu.edu/postings/7603