Accounts Payable Analyst

Job Summary

This position is responsible for the accounts payable/travel administrative function for AU. These duties include but are not limited to payment request analysis, voucher input and processing, account research and resolution, audit of employee reimbursements, direct bill payments, supplier addition/maintenance.

Responsibilities

The duties include, but are not limited to:

• Process employee travel reimbursements
  Review, audit and process employee travel reimbursements and direct bill invoices for AU. Communicate any discrepancies with various departments and travelers. Ensure State, Federal, and AU policies are adhered to.
• Auditing and payment of invoices
  Responsible for auditing and payment of invoices relating to the institution Purchase Orders and Payment Requests in a timely manner. Audit shall include account code appropriateness, supporting documentation, and BOR/State/Federal compliance with expense.
• Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution. Analysis includes but not limited to completeness, accuracy, appropriateness and compliance with AU/BOR and State policies and procedures related to fund and account. Communicate any discrepancies with various departments, i.e. vendor, third-party organization (s).
• Retain invoice information files
  Organize, update, and retain invoice information files and voucher audit records. Specific participants are internal, BOR and State audit requisitions.
• Supplier creation and maintenance
  Supplier creation and maintenance. IRS TIN match to ensure name and tax id are accurate. Ensuring address verifications.
• Accounts Payable mail distribution
  Receive, open and process Accounts Payable mail distribution and voucher/check documentation match.
• Resolution for outstanding payment issues
  Proactively seek resolution for outstanding payment issues within and without the enterprise for AU. These actions include resolving price discrepancies, vendor disputes and payment release issues. These include but are not limited to solving invoice discrepancies and reconciling data from Purchasing, Receiving, Financial Accounting, Facilities Planning and Budget and Finance areas.
• Coordinate verification of receipts
  Responsible decision making to ensure appropriate resolution of customer problems and needs. Coordinate verification of receipts for items and/or capital equipment. Verify that the end user received the item (s) listed on a given invoice and/or purchase order; that the specifics of each item and the quantity are correct, and that no damages occurred. Ensure that the installation was completed by the company to the end users satisfaction. This includes verifying Receiving and Distribution had the items received in the PSFIN.
• Streamline work processes
  Demonstrate continuous efforts to improve our operations, decrease turnaround times, streamline work processes and work cooperatively and jointly, within and without the organization to provide exceptional customer service.
• Other duties as assigned
  Other duties as assigned to include but not limited to backing up other AP staff as needed and cross training.

Required Qualifications

Educational Requirements

High School diploma or GED from a recognized state or federal accredited organization is required plus 4 years of accounting/financial support experience or an Associate's degree from an accredited college or university with 2 years of related experience or a Bachelor's degree from an accredited college or University.

Preferred Qualifications

Additional Preferred Qualifications
Relevant experience with, and understanding of, Peoplesoft Accounts Payable Module or SAP ERP (Enterprise Resource Planning System); Familiarity of contract administration.
Proficient in all Microsoft Office
Preferred Educational Qualifications
Bachelor's degree from an accredited college or university in Business or related field.
Preferred Experience
Relevant experience with, and understanding of, Peoplesoft Accounts Payable Module or SAP ERP (Enterprise Resource Planning System); Familiarity of contract administration.

Knowledge, Skills, & Abilities

ABILITIES

This is a fully on-site position and requires the ability to work effectively in an office environment.
Ability to research, reconcile and resolve payment issues.
Ability to analyze complex issues and take appropriate corrective actions.
Ability to adhere to internal control requirements, procedures and department processes.
Ability to communicate orally and written word in a professional manner
Ability to take initiative and work independently in a team environment
Well organized, with ability to handle multiple priorities

SKILLS

Social skills needed to relate with co-workers, vendors, and customers
Intermediate skills in Microsoft Office and PeopleSoft Financials
High degree of accuracy and attention to detail

Shift/Salary/Benefits

Shift: Days/M-F
Pay Band: 7
Salary Minimum: $20.29/hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position