Research Administration Specialist

Research Administration Specialist

Research Administration Specialist - 39045 University Staff

University of Colorado Anschutz Medical Campus

Department of Pathology

Research Administrator (Research Services Principal Professional)

Position #:00845398 - Requisition #: 39045

Job Summary:

The Department of Pathology is excited to recruit a motivated candidate who will fill the role of Research Administrator (Research Services Principal Professional). The successful candidate will oversee research program administration, operational support and post-award financial management of grants and contracts.

Key Responsibilities:

• Post-award finance reports - 20%
  • Monthly oversight of all PI's grants and funding sources Include pilot awards (i.e. Cancer Center): maintain communication with the UCCC per Pathology faculty pilot grants and request CC' on reports
  • Projections of expenditures; total supplies/month; personnel/month (dashboards)
  • Meet with PIs every other month or more frequently as needed to evaluate payroll distributions
  • Work with Department Administrators on Payroll distributions and PETs
• Assist PASS Core/PIs with other support (OS) and progress report (RPPR) information - 10%
  • Maintain current OS for all Research PIs; update quarterly
  • Coordinate with OGC and PASS core for pending grant submissions (PI, MPI and Co-PI)
  • Communicate with PASS core per effort on proposal for RPPR submissions
• Research equipment - 10%
  • Maintain database of current pathology research equipment including location and maintenance records
  • Assist the chair of the equipment committee with tracking service contracts
  • Database will note dates of latest service, renewal dates, and research person responsible
  • Calculate annual costs of equipment maintenance
  • Assist with filling out green tag forms for disposable equipment (research personnel will send info and are responsible for wiping down equipment)
• Research Travel awards - 10%
  • Initiate and maintain web application form
  • Ensure applications are distributed to award committee
  • Send award notices to trainees CC'ing pathology travel
• Maintain current list of pathology trainees - 10%
  • Include lab, student or postdoctoral fellow, email
  • Coordinate with Path IT for email lists for trainees and research personnel, update semiannually
• Webspace - 10%
  • Coordinate with SOM liaisons for space assignments
  • Keep updates list of lab personnel/space assignments
• Assist Vice Chair for Research - 10%
  • Research faculty meetings: update on current grants/awards and other honors for newsletter
  • Assist with lunch orders for Grants and Grub and/or Faculty meetings or recruitments
  • Maintain current research faculty email distribution list
  • Maintain a digital display of research events and information (TBD)
• Maintain SOP for new faculty onboarding - 10%
  • Include information on how to access Marketplace, Procurement, department contacts
• Facilities and routine orders - 10%
  • Maintain dry ice and liquid nitrogen orders
  • Communicate and coordinate with facilities for repairs, work orders, etc.
  • Maintain stock of office supplies

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Pathology research unit is a cohesive group of faculty working towards improving cancer knowledge and treatment. The applicant will have the opportunity to interact with faculty, students, fellows, and a team of departmental administrative professionals and to be involved in the direction and success of the research programs. The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare.

Qualifications:

Minimum Qualifications:

• Bachelor's degree from an accredited institution and 3-5 years of professional experience in laboratory management or research administration.
• An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment.
• Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Master's degree in health or business administration, accounting, finance, or other closely related field
• Experience working with University of Colorado Systems or equivalent academic institution (ex: PeopleSoft HCM and FIS, Concur, iLabs, etc).
• Experience working with standard accounting policies and procedures
• Higher education budget management, modeling and forecasting experience.

Knowledge, Skills and Abilities:

• Knowledge of project and laboratory management
• Demonstrated experience working in Excel, Microsoft Office and Outlook, Google documents, and Adobe Acrobat
• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.