"Research Administrator II"

Position Summary

The Department of Electrical & Computer Engineering has an open Research Administrator II position. This position supports the Principal Investigator (PI) by managing the administrative and financial components of research proposals and grants. Responsibilities include ensuring compliance with sponsor and institutional guidelines, developing and monitoring budgets, maintaining financial records, coordinating submissions with the Office of Sponsored Research (OSR), tracking expenditures, and ensuring accurate documentation throughout the grant lifecycle.

Ideal Candidate Statement

The ideal candidate should have strong expertise in research proposal preparation, ensuring compliance with formatting and submission guidelines. They should excel in budget development and justification, with the ability to prepare cost-sharing forms when needed. Attention to detail, organizational skills, and familiarity with research funding processes are essential.

Workplace Requirements

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range

$63,100 - $70,000
*Exempt (salaried) positions under FLSA are not eligible for overtime.*

Minimum Requirements

• Bachelor's Degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted
• 2+ years of experience in a college or university setting
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted

Skills

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs
• Attention to detail
• Organizational skills
• Customer service
• Problem-solving

Essential Functions

• Advises the Principal Investigator (PI) on administrative requirements in proposal preparation and ensures guidelines are followed for proposal formatting and submission requirements
• Develops and finalizes budgets and budget justifications with the PI
• Prepares forms for cost sharing, if applicable
• Monitors compliance with agency and University regulations regarding submissions; verifies all financial information
• Ensures subcontract statements of work, budgets, and budget justifications are received and approved by the PI
• Verifies Cayuse records are complete and accurate and works with OSR for submission to sponsors
• Coordinates and reviews account setup; reviews, tracks, and approves expenditures; monitors budgets; provides data for financial and progress reports as needed
• Works with faculty to ensure all charges are allocated properly
• Identifies the need for and requests no-cost extensions
• Participates in account closeout activities
• Serves as a liaison with OSR and RCA
• Manages and maintains records, files, and reports
• Performs all other duties as assigned

Special Instructions to Applicants

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

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