"Research Administrator"

Job Details

Salary:

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Multi-fun Res Admin Mgr

Job Summary:

Join the dynamic and cutting-edge world of research in emergency medicine as we seek a passionate individual to take on the role of Research Administrator at the vibrant BerbeeWalsh Department of Emergency Medicine (DEM) at the UW School of Medicine and Public Health! Reporting directly to the Associate Department Administrator-Finance, with a matrixed relationship to the Associate Vice Chair of Research, the Research Administrator will be responsible for contributing to the mission of enhancing and facilitating high-impact clinical and translational emergency care research in the department by carrying out pre- and post-award research administration tasks. The pre-award component includes directly working with principal investigators and/or research staff to prepare, route, and submit funding proposals to sponsors. Reviewing, advising, and assisting faculty in developing and submitting grant applications, contract proposals, progress, and final reports. Post-award tasks include directly working with principal investigators and research staff to budget, complete award set-up, monitor expenditures, and reconcile financial data for sponsored programs. This includes processing accounting transactions such as cost transfers, sub award management, and financial projections related to sponsored project management. Furthermore, this role will serve as the unit liaison to internal and external stakeholder groups providing institutional and sponsor information representing the interests of the department and will implement departmental research administration policies and procedures accordingly.

• The work schedule is flexible and will be determined at the time of hire
• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• Successful candidates will address the following Knowledge, Skills, and Abilities in their cover letter: demonstrated track record of organizational skills and attention to detail managing multiple complex tasks, ability to work independently with minimal supervision, ability to problem solve and research questions to find answers

Key Job Responsibilities:

• Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures
• May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director
• May supervise the day-to-day activities of research administration staff
• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders
• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
• Executes activities related to financial compliance, audit, or reporting on behalf of a unit
• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit
• Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration

Department:

School of Medicine and Public Health, BerbeeWalsh Department of Emergency Medicine

At the BerbeeWalsh Department of Emergency Medicine, our focus is advancing the health of our community through unparalleled investments in exemplary education and training, rigorous discovery and collaboration, and compassionate patient care. Each year, our faculty and staff care for more than 100,000 patients across our emergency departments, serving as a trusted resource for communities throughout Wisconsin and beyond. Our commitment to remarkable healthcare drives us forward, always focused on turning adversity into opportunity and redefining the limits of our specialty.

To complement this mission, Madison offers an exceptional quality of life. Learn more about what makes Madison a top place to live, work, and explore.

Compensation:

The starting salary for the position is $72,000; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer

Required Qualifications:

• Two years or more of experience in grant management (pre and/or post award)
• Prior budget management experience of federally funded projects
• Excellent written and verbal communication skills.

Preferred Qualifications:

At least two years of experience with the following is preferred:

• Experience developing and projecting budgets.
• Knowledge of federal (e.g. NIH, NSF, DOD) state, foundation or industry funding mechanisms.
• Experience working in a healthcare and/or higher education environment.
• Proficiency with Microsoft Office

Education:

Bachelor's Degree Required

How to Apply:

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under . You will be prompted to upload the following documents.

• Cover Letter
• Resume

Please note, there is only one attachment field. You must upload all of your documents in the attachment field.

Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.