"Executive Assistant to the Vice President and Coordinator of Marianist Events - 502087"

Job No: 502087

Work Type: Staff Full Time (1500 hours or greater)

Location: Dayton, OH

Category: University Staff

Department: Mission & Rector - 400000

Pay Grade: A - Exempt

Advertised: July 26, 2024

Applications close: August 23, 2024

Position Summary:Are you interested in a career opportunity that offers tuition assistance for yourself and dependents, great benefits package, stable campus environment, and more? The University of Dayton invites qualified applicants to apply for our Executive Assistant to the Vice President and Coordinator of Marianist Events opening!

This person serves as Executive Assistant to the Vice President for Mission and Rector and is responsible for much of the daily operations of the Office. The assistant provides support as needed to others in the office, especially the Assistant Rector. The Assistant hires and supervises one or two student workers each semester. This person works with the Vice President in his work with the Marianist religious on campus and with the Provincial Administration of the Province of the United States. The Assistant is responsible for preparing the yearly event calendar of the Office and is the primary coordinator of Marianist events and meetings for faculty, staff and students. This position provides valued continuity and assessment of successful office functionality and plays a key role in the timely and professional execution of office events, from event inception through planning, completion and evaluation. The Assistant, in collaboration with the Vice President and the assigned budget manager, handles budget matters including purchasing on Runway and the office credit card. The assistant is also responsible for minutes for various meetings, including the Marianist Foundation and the Partnership for Service with the Catholic Church.

Minimum Qualifications:* Bachelor's degree or equivalent work experience (minimum of five years).

* Mastery of communication skills (verbal, written and interpersonal).

* Budgeting/financial, including some accounting and problem solving skills.

* Strong organizational skills and demonstrated proficiency in coordinating major events.

* Excellent technical skills, including proficiency in Microsoft Office products (especially Excel and Word) and Google mail.

* A clear understanding of the Marianist and Catholic identity and mission of the University and commitment in order to promote its presence on campus.

*Demonstrated initiative, dedication, and a strong work ethic.

*Discretion in handling confidential material.

Preferred Qualifications:While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

A knowledge of the PCard, Runway, and Cognos systems and/or a demonstrated ability to learn quickly new software systems.

Special Instructions to Applicants:To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Closing Statement:Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of age, race, color, national origin, religion, sex, sexual orientation or gender identity.