"Senior Administrative Assistant"

Posting Details

Posting Details

Posting Number: S000599

Posting Type: External - Open to All Applicants

Job Title: Senior Administrative Assistant

Position Title: Senior Administrative Assistant

Position Type: Support Staff

Classification: 5

Department: College of Pharmacy

Benefits Summary: 

Benefit package includes: Medical, Dental, Vision, and Prescription insurance, Life insurance, Workers’ Compensation insurance, Unemployment insurance, and Total Disability insurance. Retirement: The University contributes 4% of the regular salary with up to 3% additional in matched contributions into the TIAA Retirement Program. Other benefits include tuition remission for employee, spouse, and employee’s dependent children under the age of 25 (this does not include the last two year of the PharmD program or the JD). Employees receive two weeks of vacation until five years of service, three weeks of vacation until 10 years of service, and four weeks of vacation after 10 years of service, two weeks of sick leave, and three days per year of personal leave.

Pay Band: 

Job Summary: 

This position is primarily responsible for supporting the functions of the College of Pharmacy. Several of the chief tasks include office reception, addressing student inquiries, maintaining records of student standing, progression, up-ranking students, and supporting the College Administration.

Scope: 

Support the College of Pharmacy, primarily, through assisting the Associate Dean of Operations and Student Services Director with tasks to support student success and student retention.

Principal Responsibilities 

- Help resolve student concerns/inquires or appropriately triage to other offices on campus.

- Receptionist to guests of the College of Pharmacy.

- Track and maintain Associate Dean’s and Director of Student Services schedules.

- Monitoring and maintaining student academic files.

- Notify Registrar, Financial Aid and other various personnel of student up-ranking and anticipated graduation date changes.

-Populate and maintain student listservs for the College of Pharmacy.

- Track and monitor students transferring out of the College of Pharmacy.

- Assist Associate Dean with end-of-semester academic action letters and any subsequent student documentation needed.

-Process Dean’s List certificates.

- Perform basic word processing, record checking and data transferring.

- Facilitate paperwork related to course offerings each term.

- Assist office personnel in other duties as needed.

- Maintain College of Pharmacy content in the University catalog.

- Assist Associate Dean with committee work.

- Prepare and verify student status for Ohio Board of Pharmacy Intern licensure.

-Maintain welcoming building presence (including alumni plaza pavers, class composites, etc)

-Maintain communication with students on leave of absence from the program to facilitate their return.

- Provide clerical support to the Associate Dean and Director of Student Services through handling calls, greeting and directing office guests, and accommodating smooth office flow.

- Other duties as assigned.

Required Skills: 

- Excellent organization, communication and attention to detail.

- Proficiency in Microsoft Office Products, specifically Excel.

- Ability to perform moderately complex procedures using basic analytic ability.

- Ease in discussing issues of moderate importance with higher officials through cooperation, explanation and persuasion.

Minimum Qualifications: 

- High School Diploma or GED.

- At least one year of similar office experience.

Preferred Qualifications: 

- Vocational school, technical school, certification, training or an apprenticeship beyond high school.

- Two or more years of similar office experience.

- Experience with Banner.

EEO Statement 

ONU is an equal employment opportunity employer. Accordingly, no person shall be discriminated against on the basis of race, color, sex, gender identity, transgender status, religion, national origin, age, disability, sexual orientation, marital status, military or veteran status, genetic information or any other category protected by federal, state, or local law. This policy applies to all areas of employment including recruitment, hiring, training and development, promotion, transfer, compensation, benefits, discipline, separation and other terms, condition and privileges of employment. ONU celebrates diversity and is committed to creating an inclusive environment.

College Description: 

Appointment Length: 10-months

Closing Date: 08/30/2024

Open Until Filled No

Special Instructions to Applicants: 

Status: Full-Time

Supplemental Questions

Required fields are indicated with an asterisk (*).

* What is the highest level of education attained?

GED

High School Diploma

Associates Degree

Associates Degree in progress

Bachelors Degree

Bachelors Degree in progress

Masters Degree

Masters Degree in progress

PHD

PHD in progress

Optional & Required Documents

Required Documents

Resume

Cover Letter

Optional Documents

Copy of Transcript 1

Letter of Reference 1

Other Document