Secretary I UCHC NJSP

Position Summary:

Rutgers University Correctional Health Care is seeking a Full Time Secretary I located at New Jersey State Prison in Trenton, NJ As the executive level secretary, provides high-level, confidential secretarial services and assists with the administrative activities within UCHC's Central Office. Under supervision, coordinates all activities for assigned projects and programs.

Duties include:

• Provides high-level secretarial services to the Chief Operating Officer and the Principal Management Assistant (PMS)
  • Composes and produces a wide variety of correspondence for signature, often of a confidential nature.
  • Creates tables, charts and graphs as required.
  • Coordinates all assigned reports and unit level submissions of budgets and other projects that need to be consolidated for division level submission.
• Oversees or makes detailed travel arrangements for supervisors and other department personnel, compiling documents for travel -related meetings.
  • Submits expense reports for reimbursement.
  • Prepares mileage and travel reimbursement submissions.
  • Orders all supplies and equipment, tracks all expenses and notifies supervisors of any potential shortfalls
• Receives and assists callers and visitors. Greets all callers in a prompt and courteous manner. Screens telephone calls for the Central Office and accurately tracks and routes messages.
  • Provides strong customer service to all entities that interface with UCHC Central Office including direct reports to supervisors, Rutgers departments, DOC, and internal and external customers.
• Creates and maintains databases and spreadsheets
• Completes appropriate internal paperwork (paper or electronic) required by Unit, UCHC and the University.
  • Screens, organizes and routes general and mail.
  • Reviews paperwork requiring supervisors' signatures to check for errors or missing information and tracks paperwork in database

City: Trenton

State: NJ

Special Conditions:

Must be approved by the Department of Corrections (DOC) and adhere to all DOC requirements.