"Secretary II, Pre-Collegiate Programs"

Secretary II, Pre-Collegiate Programs

Company: Monroe Community College

Job Location: Rochester, 14623

Category: Administrative Assistants

Type: Full-Time

Company Description:

Monroe Community College is a unit of the State University of New York (SUNY) and is one of only nineteen community colleges across North America selected for board membership in the League for Innovation in the Community College. Founded in 1961, MCC prides itself on providing an affordable, quality education for more than 8,500 students in the Rochester area. MCC is a large institution offering over 100 programs across two main campuses, two specialized centers, and various community sites.

Monroe Community College expects and upholds equity, inclusion, and a sense of belonging in our educational programs, policies, campus life, employment, and community involvement. We believe diversity enriches our lives and leads to understanding and appreciating our differences and commonalities. To achieve academic and institutional excellence, we actively recruit, engage, and retain students, faculty, staff, and community partners who represent the diversity of our region, nation, and world. MCC embraces inclusion and diversity, offering activities and programs to enhance the personal and professional development of faculty, staff, and students. The College welcomes candidates committed to MCC's mission of access, academic excellence, and a desire to work in a diverse and dynamic environment.

Job Description:

Job Function:

The Secretary II provides essential administrative and clerical support to the Pre-Collegiate Partnerships unit, which includes College Now (Dual Enrollment), Liberty Partnerships Program, Upward Bound, and related outreach initiatives. The position supports program staff, students, families, and external partners by managing communications, maintaining records, coordinating routine administrative processes, and assisting with day-to-day operations. The role operates under general supervision and exercises independent judgment in handling routine inquiries, prioritizing tasks, and supporting multiple programs with overlapping timelines and compliance requirements.

Description of Duties:

Program and student support

• Serves as a primary contact for Pre-Collegiate Partnerships, responding to routine inquiries from students, families, school partners, and college offices.
• Directs students and families to appropriate program staff and assists with intake and documentation tracking.
• Maintains accurate student and program records in college systems in compliance with confidentiality and FERPA requirements.

Administrative and office support

• Provides clerical and administrative support to program staff, including correspondence, document preparation, filing, and record maintenance.
• Schedules meetings and routine program activities; maintains calendars and prepares materials as needed.
• Assists with basic data entry, spreadsheets, and routine reports using established templates.

Communication and coordination

• Supports routine communications and mailings related to program activities, events, and deadlines.
• Coordinates with internal college offices to support day-to-day program operations.

Budget, purchasing, and HR support

• Assists with purchasing, supply tracking, and recordkeeping for program and grant-related materials.
• Supports routine payroll and onboarding processes for student workers or part-time staff, as assigned.

Other duties

• Performs other clerical and administrative duties as assigned in support of Pre-Collegiate Partnerships.

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity, and inclusion to better serve students.

Requirements:

Required Qualifications:

Must currently hold the civil service title of Secretary II, OR be on the current eligible list for this title, OR meet the following minimum qualifications to be eligible for a provisional appointment if offered:

MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:

• (A) Three (3) years paid full-time or its part-time equivalent office secretarial experience; OR,
• (B) Graduation with a diploma or certificate from a school of business or business institute with a major in Secretarial Science, Word Processing, or a related area, plus two (2) years of experience as defined in (A) above; OR,
• (C) Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Secretarial Science or related area, plus one (1) year of experience as defined in (A) above

Preferred Qualifications:

• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Job Type: Full-Time

Hours: Monday - Friday, 8:45 am to 4:45 pm.

Salary: $40,991.65 per year. Eligible for an increment increase after 6 months of service.

Pay Transparency Disclaimer: The posted salary range represents the full salary scale for this position, which includes all pay steps within the range. The starting salary for all new hires is typically at the entry-level figure, as determined by the step placement of the Collective Bargaining Agreement. Progression through the range occurs over time based on established criteria such as length of service and performance. This range is provided to give applicants an understanding of the potential earnings over the course of a career in this role.

MCC offers a Flexible Work Policy for benefit-eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting, and compressed work schedules. The availability of flexible work arrangements varies by division, department, and position, based on business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short-term, temporary basis.

Application Instructions:

Returning applicants may login to their Monroe Community College Careers Account to apply for this position. See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

The following documents MUST be submitted to be considered for this position:

1. Resume/CV
2. Cover Letter

Please note: As part of the application process all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.

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