"Administrative Assistant"

Administrative Assistant

Job no: 493827
Work type: Staff (Part-Time)
Location: Orlando, FL, Winter Park, FL
Categories: Student Center for Inclusion & Belonging
Division: Student Affairs

Job Summary:

The Rollins College Department of Student Center for Community and Connections is seeking a part-time, action-oriented Administrative Assistant. This role involves managing communications, scheduling, event coordination, record-keeping, and serving as a liaison between the center, students, faculty, and external stakeholders from various backgrounds. The ideal candidate is organized, detail-oriented, and deeply invested in creating a campus culture where all students—especially those from historically underserved communities—feel seen, supported, and celebrated.

The Administrative Assistant serves as the first point of contact for the center.

Primary Responsibilities:

• Manage Dean's calendars, schedule meetings, and coordinate logistics for events, workshops, and programs
• Maintain organized filing systems (digital and physical) for records, reports, and correspondence
• Assist with budget tracking, purchasing, and processing invoices and reimbursements
• Prepare and edit documents, reports, presentations, and communication materials
• Support data entry and reporting for center activities and assessments
• Coordinate travel arrangements and itineraries for staff and guest speakers
• Maintain inventory of office supplies and equipment, place orders
• Monitor and supervise student workers
• Collaborate with other departments and administrative units across the college

Minimum Qualifications & Education:

• High School diploma or equivalent
• Two years of administrative or office support experience
• Possess a valid driver's license, or ability to obtain a Florida driver's license within 30 days of accepting the job, and an acceptable motor vehicle record (MVR)

Preferred Qualifications:

• Associate's degree from an accredited College or University
• Experience with scheduling software and/or CRM systems
• Experience with social media platforms
• Familiarity with basic bookkeeping or accounting tasks
• Ability to work independently and as part of a team

Knowledge, Skills and Abilities:

• Proficiency with computers and Microsoft Office Suite software
• Strong problem-solving skills and the ability to interact tactfully and judiciously with the public, students, and staff
• Excellent oral and written communication skills for maintaining and updating files, logs, reports, and correspondence
• Ability to prioritize tasks and manage multiple demands efficiently
• Effective organizational and time-management abilities
• Ability to handle confidential information with integrity
• Professional demeanor and customer service orientation
• Supportive of populations who come from underrepresented background (Students of color, First Generation students, and LGBTQ+ individuals)

Work Schedule:

The Administrative Assistant role is a part-time, 12-month appointment, scheduled to work 20 hours per week, 1,040 per year
Flexible schedules and/or overtime may be required

Work Environment:

Campus-based, front-facing customer service position, working in an office environment with other staff members
Work requires lifting/carrying materials
Regular use of a computer and databases

Instructions to Applicants:

To apply, please submit an application and upload the following materials:
Resume
Cover Letter
Review of applications will begin immediately and continue until position is closed.

Benefits & Perks:

• Paid Holidays and College Closure Days
• Eligible for Vision Insurance (within 30 days of hire)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• FREE On-Campus Parking
• FREE Access to Campus Amenities (gyms, pools, library, sporting events and more)
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Plus More!

Rollins offers a competitive hourly rate of $18.50, along with our generous part-time benefits package!