Secretary III

Position Summary:

Rutgers, The State University of New Jersey is seeking a Secretary III for the Essex Children's Mobile Response within Rutgers University Behavioral Health Care.

The primary purpose of the Secretary III is to provide secretarial general office services for UBHC Unit.

Among the key duties of this position are the following:

• Completes a variety of internal paperwork for the department, including travel and mileage reimbursement forms, general stores requests, check requests, and clinical data/reports.
• Inputs and retrieves data and information stored in computer and databases and updates as required.
• Assists in the maintenance of appropriate log sheets, databases, and records needed for the efficient operation of Unit.
• Handles internal and external mail for Unit.
• Assists the Clinician Supervisor and the Supervising Habilitation Counselors with the registration process for all new and returning clients.
• Assists the Clinician Supervisor and the Supervising Habilitation Counselors in the submission of billing for the services of the CMRSS program.
• Assists the Clinician Supervisor and the Supervising Habilitation Counselors in the review of clinical records being submitted to the UBHC Clinical Records Department.
• Keeps accurate minutes for all staff meetings and group supervisions and stores a typewritten copy of the minutes on CMRSS's and the Acute Management Supervisor's share drives.
• Handles Unit's telephone calls in a professional, thorough and helpful manner.

Minimum Education and Experience:

Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience. An additional year of experience is required in lieu of the secretarial program.

College credits may be substituted on a year-for-year basis for secretarial experience. A maximum of sixty (60) credits or two (2) years may be substituted for two (2) years of secretarial experience.

City: Newark

State: NJ

Physical Demands and Work Environment:

PHYSICAL DEMANDS: Ability to sit for extended periods of time at a desk working with a computer, typewriter and fax machine. Ability to carry files and bend and reach to file. Moderate physical effort (lift/carry up to 50 pounds). Ability to climb stairs to reach other UBHC departments.

WORK ENVIRONMENT: Busy office with staff and consumer contact and frequent telephone calls. May be exposed to infectious and contagious diseases. Subject to varying and unpredictable situations. May be exposed to clients exhibiting assaultive or aggressive behaviors. Generally pleasant working conditions in a clean, well-lighted, and quiet to moderately loud setting.