Manage the fixed asset ledger, including reviewing eligible
expenditures, preparing capitalization and depreciation entries,
and producing related audit schedules. Develop ad hoc analyses and
reports as needed (e.g., depreciation projections and average age
of plant).
Oversee non-capital project accounting, including establishing
new projects and assigning security access for project managers and
financial analysts. Build and maintain revenue-based budget rules
and monitor/resolve budget override requests. Reconcile budget
availability issues between Workday reporting and actual project
balances, and resolve budget-check holds impacting overdue expense
reports.
Prepare and coordinate required internal/external reporting and
surveys, including the annual Welfare Benefit Plan income statement
and related tax return data, Business Interruption worksheets, and
institutional survey support. Prepare the monthly Reserve Funds
Report.
Collaborate with the Vice President for Finance on bond-related
activity, including reviewing proposed bond funding, compiling bond
requisition support, and processing associated funding
entries.
Review and approve journal entries submitted by campus
partners, providing guidance on general accounting practices and
collaborating to troubleshoot and resolve accounting and compliance
issues.
The hiring range for this position is expected to be: $85,000 -
95,000 annually.
BENEFITS AND PERKS
Education/Skills Requirements:
Bachelor's degree in Accounting ; MBA, CPA, or CMA is
preferred.
- Capital and project accounting experience, including project
setup, budget-to-actual tracking, funding source management, and
project-level reporting.
- Fixed asset accounting proficiency, including capitalization
review, depreciation entries, asset ledger maintenance, and audit
schedules/rollforwards.
- Experience working with multiple funding sources/fund types
(e.g., gifts, reserves, debt/bond proceeds) and ensuring
appropriate funding and compliance.
- ERP/financial systems expertise with ability to configure and
maintain project/worktag structures, troubleshoot budget checks,
and support role-based security; Workday Financials strongly
preferred.
- Strong reporting and analytical capability, including building
repeatable monthly reports and delivering ad hoc analyses (e.g.,
depreciation forecasts, average age of plant).
- External reporting and survey support experience (e.g., IPEDS,
NCAA, benefit plan/tax reporting, insurance/business interruption
reporting, or comparable regulatory/third-party reporting).
- Exposure to debt/bond accounting-tracking bond-funded activity,
compiling requisition/supporting detail, and processing related
funding entries (direct experience preferred).
- Internal controls and audit readiness mindset, with strong
documentation practices and comfort operating in a
compliance-oriented environment.
- Advanced Excel skills (pivot tables, lookups, structured
templates; large dataset management); familiarity with reporting/BI
tools is a plus.
- Ability to review and approve partner-submitted transactions,
provide clear guidance, and resolve issues with a collaborative,
service-oriented approach.
- Strong communication, prioritization, and judgment, including
translating accounting requirements for non-finance stakeholders
and escalating risks appropriately
Experience Requirements and/or Equivalents:
The ideal candidate brings 4-7 years of progressive accounting
experience, strong analytical and Excel skills, and demonstrated
ability to manage complex funding sources and cross-functional
relationships; Workday Financials and higher education experience
are strongly preferred.
Applicants must meet the minimum qualifications in this posting
to be considered for hire.
Standard Work Days and Hours:
Standard administrative hours are 8:30am - 5:00pm. This is a
full-time position working 40 hours/52 weeks, (1.00 FTE). Exempt
positions require the time commitment necessary to complete the
essential duties of the position.
Onsite - This is an on-site role, and candidates
must be able to work in person on Bowdoin College Campus in
Brunswick, Maine.
We regret that Bowdoin College is unable to provide visa
sponsorship for staff positions.
Employment at Bowdoin College is contingent upon satisfactory
completion of applicable background checks including but not
limited to: criminal records, educational verifications, driving
records (when job-related), and/or credit history (when job
related).
#indeed
About Bowdoin:
Bowdoin embraces diversity in all forms, and the College is home to
talented students, faculty and staff-with a variety of racial,
ethnic, cultural, and socioeconomic backgrounds; religious beliefs;
and gender identities, among other factors.
We encourage applications from candidates committed to the support
of an inclusive campus community and those who will enrich and
contribute to the College's multifaceted diversity. We value a
community in which individuals of all backgrounds are warmly
welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the
liberal arts for well over 200 years. Bowdoin's reputation as a
preeminent liberal arts college rests on the excellence of its
faculty, students, and staff; intimate size; strong sense of
community; and connections to the people, history, and natural
beauty of Maine.
Bowdoin's campus is situated in a beautiful natural setting.
Located in Brunswick, Maine, a town of approximately 20,000, the
College is a short drive from the Maine coast, twenty-five miles
from Portland and 120 miles from Boston.
Shift:
Employment Category: Full Time Year Round
Benefits Eligible: Yes
Pay Type: Salaried
Background Check Package Requirements: Administrative Staff
+ Credit
Is driving a Bowdoin vehicle an essential function of this
job?:
Is a pre-placement physical required for this position?:
No
Posting Date: 08/20/2026
Applications Accepted Until:
Open Until Filled: No
Special Instructions to Applicants:
EEO Information:
Bowdoin College complies with applicable provisions of federal and
state laws that prohibit unlawful discrimination in employment,
admission, or access to its educational or extracurricular
programs, activities, or facilities based on race, color,
ethnicity, ancestry and national origin, religion, sex, sexual
orientation, gender identity and/or expression, age, marital
status, place of birth, genetic predisposition, veteran status, or
against qualified individuals with physical or mental disabilities
on the basis of disability, or any other legally protected
statuses.
To apply, visit https://apptrkr.com/9779109"">https://careers.bowdoin.edu/postings/18260
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