"Senior Admin Finance Coordinator"

Senior Admin Finance Coordinator

Company:
University of Oklahoma

Job Location:
Oklahoma-Norman-Norman Campus

Category:
Business and Financial Services

Type:
Full-Time

Job Number:
252408

Organization:
Aviation

Schedule:
Work Schedule: 8am - 5pm Monday - Friday

Work Type:
Onsite

Salary Range:
Targeted salary $60,400 annually, based on experience

Benefits Provided:
Yes

Required Attachments:
Resume, Cover Letter

Job Description

The School of Aviation is seeking a Senior Admin/Finance Coordinator. This position will provide management, administration, and/or analysis and evaluation of financial activities within a college or complex university department.

Essential Duties:

• Oversees and provides professional administrative support, financial management and budget planning for the department.
• Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing employee information.
• Oversees records maintenance (inventory, personnel, office files, etc.
• Submits all paper PAF, EPAF, EDR, travel, and PETs. Update time supervisor approver in PeopleSoft, assign required trainings, and run reports as needed.
• Manages approval process for payroll, leave accounting/reporting, and other financial matters
• Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with federal, state and university policies and regulations.
• Assists with coordination and planning of program hosted events and programs/logistics, negotiates with contractors and vendors.
• Selects, supervises, trains, and evaluates performance of assigned staff.
• Coordinates and executes department events.
• Maintains budget and grant administration, account reconciliation, Pcard management, OU Foundation funds, and other departmental support.
• Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance
• Prepares and reconciles Grant / Foundation reports and check over cash balance in accounts.
• Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field, AND:

• 24 months of office management, financial management, or related experience

Equivalency/Substitution: Will accept 48 months experience in lieu of Bachelor's degree for a total of 72 months related experience

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications: None

Advertised Physical Requirements:

• Sit for prolonged periods
• Communicated effectively and listen
• Ability to engage in repetitive motion
• Standard office environment

Department Preferences:

Preferred Skills:

• Ability to demonstrate strong Excel skills including financial modeling, data analysis, pivot tables and macros
• Working knowledge of accounting processes
• Excellent interpersonal skills
• Ability to work as a team member
• Ability to complete tasks in an efficient and timely manner
• Ability to multitask and self-motivated
• Ability to communicate verbally and in writing
• Ability to produce reports and complete work within deadlines
• Strong initiative to solve problems in a timely manner

Preferred Experience:

• Minimum of two (2) years relevant experience in accounting and finance systems and processes including: financial statement preparation, budgets, and financial and cost analysis

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Oct 31, 2025