"Senior Administrative Assistant, Information Technology"

Job Details

Position Title: Senior Administrative Assistant, Information Technology

Req ID: R0005929

Location: Waltham, MA

Job Description Summary

The Sr. Administrative Assistant will provide support to the IT Management Team and IT departments. Strong team member with a passion for technology and learning to play a key role working across IT and the University. The Bentley IT division supports the digital landscape of the University including teaching and learning, research, student services, cloud computing, and data analytics.

Essential Duties

• Provide administrative support to all the IT Management Team members across five departments
• Perform meeting and event planning with responsibility for all related logistics (sometimes large in scale), and calendaring
• Lead/primary website and SharePoint/Teams site updates including drafting of content and departmental communications
• Drupal super user for the division, as well as other departments/divisions in need of assistance with the my.bentley page
• Maintain the annual communications roadmap/timeline
• Maintain IT social media presence
• Maintain the University event calendar as it pertains to IT (administrative rights for the University event calendar – approvals)
• Manage confidential information (budget, personnel, new hire)
• Act as contract approver in the Workday Strategic Sourcing software as needed
• Contact for Procurement WSS updates/uploads and enter contracts as needed for the IT management team
• Support the IT recruiting process
• Assist with the maintenance of department budgets through financial reporting, expense entry and reconciliation, AP and procurement requests
• Point of contact for IT management team questions regarding status of payments, requisitions, purchase orders
• Act as administrative liaison between IT departments and other University departments such as Procurement, Facilities, Accounts Payable, and Academic Affairs
• Maintain records in different systems and oversee day-to-day office operations for two or more of the IT departments

Minimum Qualifications

• High School Diploma/GED required, Bachelor's preferred
• 4+ years of related work experience
• Advanced Microsoft Office skills
• Strong Drupal skillset (or equivalent website creation software)
• 2+ years AP and procurement experience
• Strong organizational, multi-tasking, and follow through skills
• Strong attention to detail
• Ability to follow university processes and procedures
• Strong oral and written communication skills
• Ability to manage confidential information
• Ability to work independently with minimal supervision in an environment with multiple stakeholders, priorities, and deadlines

Preferred Qualifications

• A team player who will strive to live the Bentley IT Values of Accountability, User Focus, Collaboration, Innovation, and Openness
• Experience with Workday Finance and Workday Strategic Sourcing
• A positive, helpful attitude
• Aptitude for learning new technologies and systems
• Prior experience with enterprise-wide systems

Pay Transparency

At Bentley we offer a "total rewards" package designed to attract, motivate, retain, and reward our employees. This includes competitive compensation, robust benefits, career development and opportunities, generous paid time off, workplace flexibility and a positive, engaging employee experience. In alignment with the Massachusetts Pay Transparency Act and our commitment to equity and transparency, we're sharing the salary grade range for this role. The grade range is based on market data and the scope of responsibilities. Final pay will depend on your experience, education, and other relevant qualifications.

Salary Grade Range: $25.82 - $41.55 per hour

If you have questions about the salary grade range or need additional information, please contact us at GA_HR_Employment@bentley.edu.

Bentley University requires references checks and may conduct other pre-employment screening.

DIVERSITY STATEMENT

Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.

Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.