Senior Admissions Systems Specialist

Job Description:

• Employment Type: Full Time Permanent
• Remuneration: $127351 + 17% super (Level 8)
• Location: Kensington UNSW Campus (hybrid)

Why Your Role Matters

The Senior Admissions Systems Specialist is a newly created, permanent role established to support the transition to a new admissions system and strengthen Admissions’ long-term ownership of systems and data capability.

As the business owner for Admissions systems, you will ensure the effective operation, configuration, and continuous improvement of admissions and onboarding systems, supporting compliant, timely, and high-quality admissions decision-making and applicant experience.

Working at the intersection of systems, data, and operations, you will define and manage the admissions-side operating model—covering business rules, service standards, process design, and data quality—while driving ongoing system optimisation and performance.

This role acts as the Admissions Product Owner, representing business priorities and outcomes within Student Systems & Projects governance and delivery. It is a key role during a period of transformation, requiring strong systems expertise, data capability, and a solid understanding of admissions processes.

The position reports to the Admissions Support Manager and has no direct reports.

Key Responsibilities summary

• Lead the definition and prioritisation of Admissions business requirements, translating needs into system configurations, enhancements, and roadmap planning
• Represent Admissions in system governance, vendor engagements, and institutional forums, ensuring business priorities, risks, and compliance obligations are addressed
• Act as the primary liaison between business and technical teams, advising on solution design, driving optimisation, and ensuring delivery aligns with admissions needs
• Lead user acceptance testing (UAT) and provide business sign-off for system changes, ensuring readiness for operational and peak periods
• Establish and maintain governance artefacts, documentation, and records to support consistent practice, audit, compliance, and data integrity
• Develop and deliver performance reporting and insights to support decision-making and continuous improvement

About You

We’re looking for a systems-focused professional with strong analytical capability and a solid understanding of admissions processes in higher education. You will bring:

• Demonstrated experience working with admissions or student systems (e.g. StudyLink, PeopleSoft, or similar platforms)
• Strong understanding of admissions processes and application lifecycle management
• Experience in system configuration, testing (including UAT), and documentation
• Strong analytical and problem-solving skills, with the ability to translate business needs into system and process improvements
• Experience using data and reporting tools (particularly Power BI and Excel) to generate insights and support decision-making
• Ability to work effectively with both business and technical stakeholders, influencing outcomes in a complex environment
• Experience working within governance, risk, and compliance frameworks (e.g. privacy, audit, data integrity)
• High attention to detail, particularly in relation to system configuration and data quality
• Ability to work independently and manage competing priorities in a fast-paced, evolving environment

This is a hybrid role working Monday to Friday. The position is full time permanent. You may occasionally be required to participate in testing or system development activities outside of standard business hours.

Candidates will need to have valid working rights – this role is not available for sponsorship.

Recruitment process: Please submit your resume and a cover letter addressing the “About You” section of the job ad and telling us why you are interested in this role.

Applications close: 19 May 2026 11.55PM

Get in Touch (for job related queries only – applications will not be accepted if sent to the contact listed): Anne de Voronine, a.de_voronine@unsw.edu.au

Applications cannot be accepted if sent directly to the contact listed

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.

Pre-Employment Checks

Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.

These pre-employment checks may include a combination of some of the following checks:

• National and International Criminal history checks
• Entitlement to work and ID checks
• Working With Children Checks
• Completion of a Gender-Based Violence Prevention Declaration
• Verification of relevant qualifications
• Verification of relevant professional membership
• Employment history and reference checks
• Financial responsibility assessments/checks.
• Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.