"Senior Confidential Administrative Assistant Spvr"

Position Summary

Rutgers University-Camden seeks a Senior Confidential Administrative Assistant Spvr. The Senior Administrative Assistant serves a critical administrative role within the Division of Finance & Administration at Rutgers University–Camden, providing high-level support to the Senior Vice Chancellor and ensuring the smooth execution of administrative coordination. This position exists to manage complex administrative functions that enable the Senior Vice Chancellor and leadership team to focus on strategic priorities while maintaining operational efficiency and compliance across a large, multifaceted division.

At its core, the role is designed to deliver executive-level administrative support, including managing calendars, coordinating meetings, events and travel, preparing reports and presentations, and handling confidential communications with discretion. The Senior Administrative Assistant acts as a trusted partner to senior leadership, ensuring that day-to-day responsibilities are organized and executed seamlessly. By overseeing logistics, monitoring budgets, and maintaining accurate records, the position safeguards the integrity of divisional processes and supports informed decision-making.

Beyond executive support, the Senior Administrative Assistant serves as the central point of contact for the division, and distributes inquiries and communications accordingly. This includes overseeing office operations, supervising administrative and student staff, and coordinating cross-divisional initiatives that impact multiple units such as finance, procurement, HR, and facilities. The position also plays a key role in processing financial transactions, managing vendor contracts, and supporting onboarding and compliance-related activities, all of which require a high degree of accuracy and policy knowledge.

Finally, the role contributes to organizational effectiveness by supporting leadership team operations and supervising the administrative assistant assigned to Finance & Administration. Through task delegation, performance monitoring, and professional development, the Senior Administrative Assistant ensures that administrative support is collaborative, efficient, and responsive to evolving priorities. While not responsible for setting strategic direction, the position influences planning by tracking action items, synthesizing meeting outcomes, and recommending process improvements that enhance divisional performance.

Minimum Education and Experience

Requires a bachelor's degree in business administration, finance, higher education or a related field, or equivalent combination of education and/or experience, plus an additional two years of relevant work experience.

Salary

Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets.

Posting Number

25ST2650