"Senior Director, Accounting/Associate Controller"

Job Details

Job Summary

The Senior Director of Accounting Services/Associate Controller directs all accounting functions in three (3) departments: Financial Accounting and Reporting, Grants Accounting and Reporting, and Cashiers and Student Accounting. This position works closely with the Budget Office, the Grants Office, Payroll, cost center managers and other college department colleagues to ensure consistent application of policies, procedures, and processes related to financial management. This role provides leadership to and management of administrators reporting to this role and other staff within the assigned departments. This position also shares responsibility for administering and managing department budget.

ESSENTIAL JOB FUNCTIONS

Strategic Leadership: Financial Accounting

• Active management of accounting and financial reporting responsibilities for all College funds to include: monthly financial statements; annual audits; account reconciliations; daily reconciliation and monitoring of activities of retail operations (Bookstore, Degrees, Blend); monthly bank reconciliations; and other reporting as required for the College and its component units (Development Foundation, and Columbus State Community Partners).
• Researches and implements new accounting principles and procedures.
• Stays current with all Governmental Accounting Standards Board (GASB) and Financial Accounting Standards Board (FASB) developments that could impact the College and its component units and makes recommendations.
• Ensures compliance with and timely submission of reporting required by the Higher Learning Commission, Internal Revenue Service (Form 990), and other regulatory institutions.

Strategic Leadership: Student Accounting

• Active management of student accounting responsibilities, including: invoicing/ electronic charges; receipts (cash, credit card, in-person, electronic); past due billing; collections; daily reconciliation and monitoring of activities in the Cashier’s Office; security of the Cashier’s vault; and daily resolution of positive pay.
• Works with Enrollment Management and Student Services and other College colleagues to understand various credit, non-credit, and special program offerings; required billing and collection impacts; as well as impact on general ledger reporting.
• Ensures compliance with and timely submission of reporting required by the Ohio Attorney General (certification of past-due balances) and Internal Revenue Service (Form 1098-Ts).

Strategic Leadership: Grant Accounting

• Active management of accounting and financial reporting responsibilities for Federal, State, local and private grants and contracts that are received by the College and its component units. Works with the principal investigations (PIs), the Grants Office, the Budget Office and other College colleagues to ensure that grants and contracts are following accounting standards and are in compliance with college policy and procedures, as well as regulations set forth by funding agencies.
• Coordinates fiscal monitoring of sub-recipients of grant programs.
• Stays current with Uniform Guidance and Government Auditing Standards and makes recommendations.
• Leads efforts in preparation of facilities and administrative cost rate proposals (indirect cost rate calculation).

Operational Leadership

• Supervises assigned area of responsibility and staff by recruiting and hiring; assigning and delegating tasks; providing direction; resolving work problems; communicating job expectations; training employees; and developing professional growth opportunities. Conducts annual employee evaluations; provides ongoing feedback and coaching; and effectively recommends pay increases, promotions, and other personnel actions. Approves leaves and authorizes overtime, as appropriate.
• Administers disciplinary actions upon approval and in collaboration with Human Resources. Interprets, explains, carries out, and enforces the College’s policies.

Compliance & Enterprise Systems Management

• Shares responsibility as a module custodian for Financials, Grants, Student Finance, Customer Accounts, and Projects modules. Develops a deep understanding of and proficiency in the enterprise systems.
• Exercises super user responsibilities for system testing and access control. Makes requests for technical assistance and system enhancements.
• Develops and maintains business process workflows.
• Contributes to revision and creation of policies, procedures, and effective internal controls, as it relates to the assigned area(s).
• Ensures accuracy of accounting functions by overseeing development and implementation of accounting systems, procedures, and controls.

Culture of Respect

• Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.

OTHER DUTIES & RESPONSIBILITIES

• Other duties as required.
• Serves as the point of contact for the Office of the Controller in the absence of the Controller.
• Manages multiple assignments of varying complexity and meets tight timelines and deadlines, with the ability to adapt to changing needs of the College and business partners.
• Ensures College name and image is perceived positively by external as well as internal audience.

Hours will include evenings and weekends, as required.

Regular, predictable, and punctual attendance is required.

MINIMUM EDUCATION AND EXPERIENCE REQUIRED

• Bachelor’s Degree in Accounting or a closely related field.
• Five (5) years of progressively responsible accounting experience, including supervision of staff. Financial statement preparation and review are required.

An appropriate combination of education, training, coursework, and experience may qualify a candidate.

State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).

WORKING CONDITIONS

Normal office working conditions. Regular exposure to moderate noise typical to business offices.

CSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment

Full Time/Part Time: Full time

Scheduled Hours: 40