About This Opportunity

Step into a pivotal role at the heart of UQ’s Property and Facilities (P&F) Division. As the Senior Executive Assistant to the Chief Property Officer, you will be the trusted professional ensuring the seamless operation of a high-performing executive office. In this dynamic and fast-paced position, you’ll coordinate complex schedules, manage key communications, support strategic projects and committees, and provide high quality administrative oversight that keeps P&F running efficiently.

If you’re an organised, proactive and confident administrator who thrives on juggling priorities, building strong relationships and enabling senior leaders to perform at their best, this is an outstanding opportunity to make a meaningful impact across UQ!

Key responsibilities will include, but are not limited to:

• Provide high-level executive support by managing the Chief Property Officer’s schedule, correspondence, meetings, briefings and travel logistics
• Coordinate administrative support for divisional boards, committees, projects and events, ensuring smooth operations and timely delivery
• Oversee day-to-day office workflows by managing information flow, resolving enquiries and maintaining effective communication with internal and external stakeholders
• Administer financial processes including reimbursements, delegations, approvals and expense management in line with University policies.

For a full copy of the position description, please contact talent@uq.edu.au

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave may be considered
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities – access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options.

About You

• Relevant qualifications and substantial experience in executive support, administration or secretarial roles
• Proven experience in managing ‘C-Suite’ executives is essential
• Excellent organisational and time management skills, with the ability to prioritise competing demands while maintaining accuracy and attention to detail
• Outstanding interpersonal and written communication skills, enabling effective relationship-building across all levels
• Proactive, resourceful and able to work independently, using sound judgement to anticipate needs and resolve issues
• Strong stakeholder engagement skills, with confidence liaising with senior leaders, staff, students and external partners
• Proficiency in financial administration, including processing expenses, managing delegations, and adhering to established policies and procedures.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Adina Trutwin, Executive Officer at pf.eo@uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Thursday 4 December 2025 at 11.00pm AEST (R-58090). Please note that interviews have been tentatively scheduled for week commencing 8 December 2025.