"Senior Payroll Specialist"

Senior Payroll Specialist

Company: Seton Hill University

Job Location: Greensburg, Pennsylvania

Category: Human Resources

Type: Full-Time

Job Description

DEPARTMENT: Human Resources

SUPERVISED BY: Human Resources Operations Manager

FLSA STATUS: Exempt

EMPLOYMENT STATUS: Full-time

POSITION DESCRIPTION:

The primary responsibility of the Senior Payroll Specialist is to ensure accurate and timely processing of employee salaries, benefits and deductions while complying with relevant laws and regulations. The Senior Payroll Specialist handles various aspects of the payroll management system, including salary calculations, tax deductions, benefits administration and statutory compliance. The Senior Payroll Specialist also maintains employee payroll records, generates payroll reports and ensures financial confidentiality.

The Senior Payroll Specialist is instrumental in maintaining strong relationships with employees, finance department and external agencies such as tax authorities and regulatory bodies. The Senior Payroll Specialist possesses in-depth knowledge of payroll systems, accounting principles, labor laws, and taxation requirements.

RESPONSIBILITIES/DUTIES:

• Overseeing end-to-end payroll processing, including salary calculation, deductions and benefits administration, such as retirement fund, insurance and health care plans
• Preparing payroll reports, including income tax returns and retirement fund filing
• Conducting regular payroll audits and ensuring compliance with labor laws, tax regulations and statutory requirements
• Research current market compensation for SHU positions and new hires
• Maintaining accurate employee records, including attendance, leaves and personal information.
• Collaboration with human resources and finance departments to seamlessly integrate payroll and employee data
• Processing new hires, terminations, promotions and other employee status changes in the payroll system, to ensure accuracy and resolve discrepancies
• Address employee inquiries and concerns related to payroll, providing exceptional customer service and support.

REQUIRED QUALIFICATIONS:

• Bachelor's degree in accounting, finance, human resources or a related field
• 5+ years of experience in payroll management or a similar accounting role
• In-depth knowledge of payroll processes, labor laws, taxation and statutory compliance as well as DOL inspections/audits
• Proficiency in payroll software and systems such as Oracle, SAP, and/or ADP
• Excellent understanding of financial principles and the ability to reconcile payroll with financial records
• Strong attention to detail and accuracy managing complex payroll calculation data
• Good organizational and time management skills to meet strict payroll deadlines and manage multiple priorities
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization
• High level of integrity and ability to handle sensitive and confidential information
• Proficiency in Microsoft Office applications, particularly Excel.

PREFERRED QUALIFICATIONS:

• Relevant professional certification in payroll management, such as Certified Payroll Professional (CPP)
• Knowledge of multi-state payroll processing including income tax provisions
• Familiarity with Human Resource Information Systems, and time and attendance systems
• The ability to research information related to payroll practices, rules, and regulations
• Experience with communicating with and training employees on payroll practices and procedures
• Supervisory Experience

Required applicant materials include: cover letter, resume and 3 professional references. Review of applications will continue until the position is filled. All finalists will be required to submit a Mission Statement.