Senior Program Coordinator

Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Sr Program Coordinator. Rutgers Business School-Newark and New Brunswick (RBS) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master's programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R's brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways.

Rutgers Business School –Newark & New Brunswick (RBS) is a two-campus business school with a presence in both Rutgers University – New Brunswick and Rutgers University-Newark.

This position is responsible for and not limited to the following:

• Oversee the professional mentoring of RBS students, student leadership programs, or any other student programs as assigned at Rutgers Business School in Newark and New Brunswick.
• Reporting to the Director of SEER, the Senior Program Coordinator will organize, implement, and continuously improve mentoring and leadership development initiatives that connect students with alumni and corporate partners.
• Manage day-to-day operations, recruitment and communications, mentor/mentee matching logistics, event planning, and data tracking for the program for which they are responsible.
• This position will prepare semester and annual reports, and collaborate across RBS and university offices to deliver high-quality experiences that advance student engagement and professional development.

Minimum Education and Experience:

• Bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge of program design and execution, coordination, communication, data collection, and reporting.
• Minimum of two (2) years of relevant experience in program coordination or administrative functions in higher education, student development, alumni relations, or a related setting.

City: Newark

State: NJ

Equipment Utilized:

Laptop/desktop computer and standard office equipment including

• Microsoft Office (Excel, MS Word, PowerPoint)
• Chronus platform for mentoring
• Suitable as REAL points to track student engagement
• Database Management (Salesforce, RUF Affinaquest)
• Email Concierge
• Event platform (Eventbrite and CVENT)
• Tableau
• LinkedIn, LinkedIn Premium, Sales Navigator
• Survey tools (Qualtrics/Google Forms)
• web content management
• social media platforms such as LinkedIn, Facebook, Instagram and X
• virtual meeting platforms (e.g., Zoom, Teams)
• RU Marketplace
• RU Expense Reports
• Canva to make flyers, etc.
• Texting campaigns – GetThru
• Artificial Intelligence – chatgpt, gemini and co-pilot

Physical Demands and Work Environment:

• Ability to perform in a fast-paced environment and communicate effectively with multiple constituencies; handle confidential information with discretion.
• Travel between campuses and occasional off-campus sites; some evening and weekend hours required.
• This job operates in a professional office environment and routinely uses standard office equipment.
• This is largely a sedentary role; however, operation of standard office equipment, bending or standing as necessary, and lifting up to 50 lbs. may be required.