"Senior Program Coordinator"

Senior Program Coordinator

Company:
University of Oklahoma

Job Location:

Category:
Executive Assistants

Type:
Full-Time

Job Number:
252767

Organization: Biochemistry & Physiology

Job Location: Oklahoma-Oklahoma City-Health Sciences Center

Schedule:

Work Schedule: Monday - Friday, 8AM - 5PM

Work Type: Onsite

Salary Range: Targeted salary ranges from $45,600-$50,000 annually, based on experience.

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

The Oklahoma Nathan Shock Center for Excellence in the Basic Biology of Aging is one of only eight National Institute on Aging (NIA)-funded centers nationwide dedicated to advancing geroscience - the study of how aging impacts health and contributes to age-related diseases. Our mission is to accelerate progress in aging research by providing leadership, cutting-edge technology, mentorship, and collaborative opportunities to scientists working in this vital field, to find treatments and cures sooner.

To help propel this mission, we're seeking a detail-oriented and proactive Senior Program Coordinator who will: provide high-level administrative support to the Director of the NIA Oklahoma Nathan Shock Center through calendar management, correspondence, travel coordination, and meeting logistics; draft and prepare reports, presentations, and executive materials; Coordinate projects, events, and special initiatives; and anticipate executive needs and proactively offer solutions.

Duties:

• Oversees the administrative activities of a designated program or programs.
• Assists the Director with calendar management, travel arrangements, and travel reporting and compliance.
• Organizes, prepares, and keeps track of meetings, events, and other commitments of the Director.
• Provides assistance to the Director with updating institutional records and other compliance activities.
• Generates various types of communications and assembles internal and external reports.
• Oversees and ensures personnel compliance with internal deadlines, and with institutional regulations and requirements.
• Organizes and coordinates personnel meetings.
• Responsible for daily program operations including staff supervision, program evaluations, and developing long-range plans.
• Collects and analyzes data and prepares reports.
• Ensures compliance with program regulations.
• Plans and coordinates program events.
• Develops and administers budgets for assigned projects and programs.
• Negotiates and administers grants and contracts.
• Plans and oversees project management.
• Develops policies and procedures.
• Performs related duties as assigned or as required to successfully fulfill functions of the position.

Job Requirements

Required Education and Experience: Bachelor's degree, AND:

• 48 months of related experience.

Equivalency Substitution: Will accept 48 months of experience in lieu of a Bachelor's degree to equal 96 months of related experience.

Skills:

• Highly organized and able to handle multiple projects and deadlines.
• Able to effectively evaluate projects, programs, and produce comprehensive reports-
• Able to supervise staff and communicate directions and expectations effectively-
• Must be able to read and interpret policy as well as State and Federal regulations-
• Ability to adapt quickly to changing priorities and maintain composure in high-pressure situations-
• Able to communicate well and build rapport quickly with students, faculty and staff.

Certifications: None

Advertised Physical Requirements:

• Physical:
  • Sits for prolonged periods.
  • Communicate effectively.
  • Manual dexterity.
• Environment:
  • Standard office environment.

Departmental Preferences:

• Higher Education Experience
• Experience in grant administration
• Project coordination experience

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check?: Yes

Special Indications: Hiring contingent upon police records check

Job Posting: Dec 15, 2025