"Senior Staff Assistant to the Dean, Watson College"

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: Commensurate with experience

The Senior Staff Assistant to the Dean for the Thomas J. Watson College of Engineering and Applied Science provides comprehensive support to the Dean of Watson College enabling the efficiency and effectiveness of the Dean.

The Senior Staff Assistant coordinates multiple, complex priorities in a demanding, fast paced and high-profile environment facilitating the efficient utilization of the Dean's time and travel and managing office workflow by simultaneously handling numerous details and challenging situations. This includes screening requests made of the Dean for appropriateness and dispositioning of requests. At all times, the Senior Staff Assistant maintains confidentiality and a high degree of discretion, in addition to constant, clear communication with the Dean.

As an integral member of the Dean's Office, the Senior Staff Assistant works closely with the Dean and office colleagues, acting as a liaison and communication focal point to Watson College Departments and Schools, other School/College Dean's Offices, Office of the President and Provost, Offices of Vice Presidents and other senior university officials, students and parents as well as other external stakeholders including alumni and donors, government leaders, industrial partners, advisory board members and university collaborators.

The person in this position will:

• Work closely with the Dean to ensure smooth day-to-day operations collaboratively, determining actions items, troubleshooting conflicts and handling responses independently, when appropriate;
• Assist the Dean with administrative, academic, research, and student (project) management related to these duties. These could include but are not limited to, research to develop background for specific initiatives that the Dean would be working on, gather, compile and analyze appropriate data; develop and execute benchmarking efforts with regard to other organizations, including other peer and aspirational campuses and colleges;
• Prepare the Deans' external and internal communication to faculty, staff, and students as well as external constituencies and serve as point of contact for visitors to the college on behalf of the Dean, coordinating schedules and ensuring visits are seamless. Review emails and other communication for the Dean. Prioritize actions/next steps that arise from these communications, and help the Dean with next steps;
• Plan and implement special event programming as required, with attention to detail and problem resolution as required;
• Be responsible for administrative matters for the Dean in his absence or as delegated;
• Assist in the scheduling and preparation for internal and external meetings with various stakeholders, including gathering material and preparing presentations;
• Coordinate and arrange international and domestic travel plans, and related travel documents (detailed itineraries, complete visa applications, R&As, etc.) for the Dean of Watson College and other participants, communicating with representatives at various international universities/partners. Complete travel reimbursements ensuring compliance with international and state regulations;
• Responsible for paperwork pertaining to research related appointments as requested by the Dean;
• Monitor expenditures and maintenance of records, including managing and reconciling a purchasing card and various vouchers and receipts; performing records management using judgement and knowledge of office requirements, updating files and records, determining retention and purging schedules, and retrieving files.

Requirements:

• Bachelor's degree
• Five or more years of progressively increasing responsible related experience with proven administrative and customer service skills
• Effective oral/written communication skills
• Technical expertise in business management tools including spreadsheets, word processing, presentation tools, databases, and social media
• Proficient at editing/updating web-based information
• Detail oriented with the flexibility to multi-task while working on several projects with competing priorities and deadlines, and the ability to change direction as needed
• Interpersonal skills, with the ability to collaborate and communicate effectively with a diverse group of individuals, including faculty, staff and senior administrators, industry partners, students and visitors
• Ability to work independently and have a record of exceeding expectations
• Demonstrated ability to exercise sound judgement, handle confidential matters with tact and a high degree of discretion
• Ability to travel and work weekends and evenings, if needed

Preferred:

• Master's degree

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer.

Additional Information:

Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit: https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form.

Application Instructions:

All applicants must apply via Interview Exchange: https://binghamton.interviewexchange.com/candapply.jsp?JOBID=196775

Deadline for Internal Applicants: February 11, 2026

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, including a statement of that describes your experience of working with individuals from diverse racial and ethnic backgrounds and how these experiences would contribute to enhancing the diversity and climate of Watson College and Binghamton University,
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: https://binghamton.interviewexchange.com/login.jsp