"Short Term Grants and Finance Administrator"

Posted: 22-Jan-26

Location: Waltham, Massachusetts

Internal Number: R0012705

Brandeis is looking to hire a Grants and Finance Administrator in the Division of Science.

Major Responsibilities:

• Tracking information for sponsored accounts including updating budgets as needed, projecting personnel and non-personnel expenses, monitoring accounts, reviewing account records for accuracy, reconciling all accounts to Workday and generating reports monthly for the Principal Investigators. Work with Sponsored Programs Accounting to review budgets for submission. Also responsible for monitoring grants to avoid over expending and working with the Sponsored Programs Accounting office to facilitate accurate close-out of the accounts. (40%)
• Administering accurate grant policy management for grant funded projects, including interpretation and articulation of sponsor regulations for guidelines/requirements, and university policies. Manages the allocation of funds and monitors expenditures activities for compliance to regulations of granting agencies and university policies from start to close. Complete funding analysis on a monthly basis to ensure grant expenditure according to federal, sponsor, and university guidelines and application. (20%)
• Managing/overseeing the budgeting, reconciling, and reporting for all Division of Science University funds including department operating and discretionary accounts, gift funds, endowment accounts, and recharge centers. (15%)
• Assisting with developing budgets, tracking personnel salaries, processing carry-forwards, re-budget or revisions to grant budgets, preventing or resolving cost over-runs. Work with personnel in the Division of Science administrative groups as well as Sponsored Programs Accounting, Office of Research Administration, Procurement, Payroll, A&S Dean, and other offices to correct errors or overages. (15%)
• Meeting with the Grants and Finance Manager to advise on grant related activities. Instructs new research staff of policies and procedures related to Sponsored Programs’ financial compliance and accounting. (5%)
• Other duties as required. (5%)

The hourly pay for the position is $33.

Job Requirements:

• Requires experience equivalent to, or graduation from, a four-year college or university in a field relevant to the management of fiscal resource. Master's degree preferred.
• 3-5 years of financial management and/or grants financial administrative experience required.