"Short-Term Human Resources Technician"

Under general supervision, to provide specialized confidential administrative support to the Human resources department; to collect and prepare materials used in employer-employee relations, collective bargaining negotiations, and grievance proceedings; to compose advertising copy for job announcements and place advertisements; to process new employees including paperwork, orientation and benefits enrollment; to coordinate recruitment efforts; to provide customer service; and to perform related duties as assigned.

Ideal Candidate:

This position plays a key role in managing the recruitment process. The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple, time-sensitive tasks simultaneously. Strong time management, the ability to track recruitment workflows and deadlines, and a high degree of accountability are essential to ensure recruitments move forward efficiently and in compliance with applicable policies and regulations.

Excellent written, verbal, and interpersonal communication skills are required, along with the ability to work independently and collaboratively in a fast-paced setting. Desirable qualifications include prior recruitment experience; project management skills; experience identifying, developing and rolling out recruitment process updates; familiarity with HRIS systems such as Ellucian Banner HR/Payroll; and knowledge of human resources laws and regulations applicable to California Community College districts.

• Completes essential human resource projects such as conducting salary surveys, assembling materials in response to legal process, and implementing programs and administrative decisions;
• Gathers and documents information for employee grievances, salary decisions, budgets and contractual negotiations; assembles detailed materials under considerable time constraints using specialized software applications;
• Coordinates the selection of faculty, administrative, supervisory and classified employees; requests and assembles screening and interviewing committees, and assists with their orientation and training; prepares recruitment files; and schedules meetings and interviews;
• Informs candidates of each step of the hiring process and outcome; composes written correspondence including offers and regrets; and prepares candidates for interviews;
• Posts new and open positions internally following district policies and contractual agreement; initiates advertising and assists in selecting media; prepares advertisements; and posts openings on College web site.
• Process newly hired employees including conducting orientation; completing and distributing paperwork; entering data into information systems; and explaining and scheduling procedures required for compliance with Health and Safety codes such as fingerprinting and tuberculosis test;
• Coordinates benefits program including enrollment and communication; updating employee data; coordinating communications among carriers, broker, employees and retirees; and participating with supervisor in resolving complaints;
• Coordinates the annual performance review forms and processes;
• Coordinates and administers employee testing and interviewing for Spanish speaking stipend;
• Maintains and stores employee files and protects the confidentiality of privileged and sensitive information;
• Prepares purchase orders for department expenditures; maintains an inventory of supplies and forms; and monitors expenses against budget;
• Provides customer service to District personnel, staff and the public; informs and assists regarding matters such as job availability, salary, qualifications, policies and procedures.
• Serves as Human Resources Department receptionist; greets and directs visitors; initiates, answers and directs telephone calls; takes messages; routes mail; and schedules meetings and appointments;
• Develops and maintains a variety of forms, records, logs, schedules, lists and data bases.

Assignment End Date: June 30, 2026

29 hours per week, non-benefitted

Management Salary Schedule, Track 1

(Currently: $38.90 per hour)

Location: Gilroy Campus