Special Assistant to the CFO

Special Assistant to the CFO

Position Purpose

This position provides direct administrative support to the Chief Financial Officer, including the primary objectives of assisting the CFO in his/her daily work to make certain that identified priorities are addressed in a timely fashion and helping to ensure that use of the CFO's time is focused on critical, strategic issues.

Essential Duties Summary

• Provide direct administrative support to Chief Financial Officer including but not limited to: maintaining the CFO's calendar and schedule, organizing travel plans, opening, sorting and prioritizing incoming mail, filing, answering the phone, generating letters/memos and preparing correspondence.
• Prepare and distribute agenda and other materials including taking minutes for meetings called by or staffed by the CFO (e.g., Trustee meetings, Budget Advisory Committee).
• Support CFO with special projects (e.g., gathering background information, researching issues, preparing executive summaries, reports, and other materials, coordinating with other departments to secure materials requested).
• Support CFO with budget requests, allocations, and documentation.
• Coordinate the submissions of data and/or materials/collections to ensure compliance and documentation related to federal, state, and regional regulatory reporting requirements, including various compliance reporting (working with the CFO.
• Assist in the coordination of the annual A-133, 403(b) and financial audit.
• Review and manage the approval of drivers and the update of the approved driver's list.
• Work closely with the AVP of Finance in regards to the cash flow projections.
• Handle confidential matters for the CFO, as requested, including interactions with departments within the Finance and Administration division and throughout the College.

Required Qualifications

Education

• Bachelor's degree

Experience

• 2-3 years' relevant clerical and administrative experience in administrative assistant role
• Experience in a higher education setting (preferred)
• Experience in administrative and personnel management, strategic data management, project planning and management, and budget planning and management

Skills and Knowledge

• Excellent written/verbal communication skills
• Keen attention to detail
• General understanding of accounting terminology
• Strong computer skills: Proficient in MS Office products (Microsoft Word, PowerPoint, and Excel); Banner skills preferred
• Excellent organizational and prioritization skills, with the ability to balance multiple issues and projects in a fast paced environment
• Ability to work independently
• Sensitivity and discretion with regard to confidential information
• Ability to interact positively with a wide range of key constituents
• Punctuality

Preferred Qualifications

To apply, visit https://nec.peopleadmin.com/postings/6830