Specialist II, Administrative Support

Job Details

Title: Specialist II, Administrative Support

Department: TR Sci, Tech, Eng & Mth Admin

Campus Location: Trinity River Campus

Employee Classification: CLR - Clerical

Position Type: FT - Regular

Grant Funded: No

Pay Frequency: Monthly

Compensation Details: Starting Pay - $41,800

Work Hours: Monday - Friday 8:00am - 5:00pm

Remote Eligible: This position is not eligible for remote work

Job Summary:

This role is responsible for providing senior-level clerical, administrative, and project support to their assigned department(s). This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. This position is expected to have a high level of department-specific knowledge.

Primary Duties and Responsibilities:

Essential Performance Requirements

• Performs senior-level administrative and technical functions for the unit
• Makes technical decisions by applying policies, regulations, and protocol
• Organizes unit events
• Manages external stakeholders
• Performs high-level, unit-specific tasks
• Assists with Budget and Grant Management
• Schedules appointments and maintains calendars
• Prepares and creates memos, emails, invoices, etc.
• Performs assigned duties

Service Excellence

• Participates on behalf of the College in external community organizations and associations
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute
• Supports the mission, values, goals, and principles of the College

Supervision

Works under minimal supervision of assigned department leadership

Required Minimum Qualifications:

• High School diploma or GED
• Three (3) years' working experience related to the Essential Performance Requirements

Preferred Qualifications:

• Associate’s degree
• At least one (1) year's working experience working in a college or university setting related to the Essential Performance Requirements
• At least one (1) year’s working experience supporting academic operations, including faculty contracting, course scheduling, and related processes using enterprise resource planning systems such as Colleague
• At least one (1) year’s working experience using Smartsheet and Microsoft Office 365 applications to manage projects, analyze data, and develop professional communications and reports

Knowledge, Skills and Abilities:

• Skilled in excellent customer service and interpersonal relationships including strong listening, verbal, and written communication
• Ability to work effectively in a collaborative environment
• Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
• Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software