"Specialist II, Club Administration"

Specialist II, Club Administration

Company: Salt Lake Community College

Category: Student Affairs and Services

Type: Adjunct/Part-Time

Salary: $16.00 Hourly

Location: South City Campus, UT

Job Type: Part-Time Staff

Job Number: 202500582

Division: Student Affairs

Department: Thayne Center

Closing Date: 12/24/2025 11:59 PM Mountain

FLSA: Non-Exempt

Applicants must be authorized to work in the United States.

All employees are expected to maintain a permanent residence within the State of Utah as a condition of employment. New employees must provide a valid Utah residential address within 30 days of their start date.

Job Summary

The Specialist II, Clubs Administration in the Thayne Center for Student Life, Leadership & Community Engagement provides dedicated administrative support at the South City Campus to the Coordinator for Student Clubs (CSC) and for all SLCC clubs. This role ensures timely and accurate tracking of club forms in Campus Groups, timely updates to the "Check Your Tier Status" tracking sheet, and helps students navigate club processes and related college policies. The Clubs Program Assistant also supports club conference and interclub council registration and attendance tracking. Success in this role is measured by timely administrative support to the CSC, accurate tracking of form submissions, accurate recording of tiered funding statuses for clubs, and accurate tracking of club membership.

Essential Duties & Responsibilities & Knowledge Skills & Abilities

Essential Duties & Responsibilities:

• Maintain a minimum of 28 hours per week each semester. Specialists unable to contribute this minimum number of hours may not be able to maintain their role.
• Maintain regular office hours at the South City campus. Business hours are Monday - Thursday, 10:00 am - 4:00 pm.
• Check Campus Groups daily for submission forms and make updates to the "Check Your Tier Status" excel tracking sheet and ensuring that the sheet is updated on the Clubs Website.
• Send a tier requirement update to each club mid-semester to inform them of their progress towards desired tiered funding status for the next academic year.
• Assist with club conference and interclub council (ICC) event registration, attendance tracking, printing out agendas, and virtual event support.
• Attend Clubs Conference each semester to support day-of event duties.
• Manage online chat during Interclub Council, track online attendance, and note it accurately in the tracking sheet
• Support club membership tracking by contacting each club at the end of each semester to verify membership.
• Support tracking affiliation requests in Campus Groups and finding available meeting times for the Coordinator for Student Clubs.
• Using Banner, support the CSC and help respond to club requests for index balances; send a budget report at the end of each semester to each club.
• Collect photos from Campus Groups Event Tracking Form submissions and upload them to the Thayne Center Microsoft Teams.
• Promote Student Clubs on Instagram and other platforms to increase student involvement.
• Foster a welcoming and inclusive environment in the Thayne Center office space at South City.
• Learn about the Thayne Center's programs and duties of the staff and provide general information to students, faculty, and staff who visit the office.
• Communicate effectively and maintain good working relationships with the front desk specialists, students, faculty, and staff at the college.

Knowledge, Skills, and Abilities

• Learn the Student Clubs tiered funding model and respond to inquiries from students, faculty, and staff in a timely manner.
• Learn how to navigate the Student Clubs webpage and Student Clubs Manual to provide basic consultation for students, faculty, and staff about clubs at SLCC.
• Knowledgeable of following organization and institution policy and procedure, providing accurate information to students, faculty, and staff (such as the Thayne Center purchasing policy and Equipment Rental process)
• Ability to communicate alternative funding opportunities for clubs to students, faculty, and staff (High Impact Practice, Arts & Cultural Events grants, and One Time Funding processes)
• Proficiency in the Microsoft Suite (Word, Excel, and PowerPoint)
• Fundamental event management skills, including registration and attendance tracking
• Data entry and tracking; updating spreadsheets, monitoring submissions, and maintaining accurate records
• Organizational skills: managing multiple responsibilities simultaneously, maintaining office hours, and meeting deadlines.
• Time management: balancing 28 weekly hours with recurring duties across semesters.
• Adaptability: responding to additional duties or changes in club processes.
• Self-motivation and dependability: independently managing tasks and following through on recurring administrative responsibilities without daily supervision and assignment tracking

Minimum qualifications

High School Diploma

Preferred Qualifications

Experience participating in student clubs, student leadership, or other student organizations/programs.