"Specialist IV - Contract Specialist"

Specialist IV - Contract Specialist

Posted: 26-Nov-25

Location: Huntsville, Texas

Categories: Financial, Staff/Administrative

Internal Number: 45560

Requisition: 202500372S

Occupational Category (Staff Positions Only): Technical/Para-Professional

Hiring Salary: Monthly-Staff

Department: Procurement

General Requirements:

Bachelor's degree in a related field. Two years of relevant contract/procurement experience or in a related field. Must currently hold or will be required to obtain a Certified Texas Contract Developer (CTCD) and a Certified Texas Contract Manager (CTCM) certification within six months of hire date. Previous experience in higher education or public sector procurement preferred. Experience with electronic procurement systems (e.g., Jaggaer) preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position/Usual Duties:

Performs highly advanced specialist work in drafting, editing, and managing contracts to ensure compliance with State of Texas and University procurement rules, policies, and procedures. Maintains a high standard of customer service to internal departments and external vendors.

Primary Responsibilities (Staff Positions Only):

• Assists the Contract Manager for Procurement and Business Services with contract-related duties.
• Assists with review, edits, and compliance of all contracts for the University, and any contracts for other Institutions of Higher Education covered by outsourced services managed by SHSU.
• Assists with updating contract records in Sam Houston State University (SHSU)'s eProcurement system.
• Works directly with suppliers to negotiate and edit contracts, as well as the Texas State University System (TSUS) Office of General Counsel for legal review of contracts.
• Assists with responses to Open Records requests.
• Assists with reviewing and editing other procurement documents such as Requests for Proposals (RFPs), Procurement policies, etc.
• Works with Departments across campus to ensure compliance with contract administration policies to include contract risk assessments, contract monitoring plans, etc.
• Identifies process improvements to enhance contract lifecycle management and compliance.
• Monitors contract performance, expiration dates, and renewals to ensure timely actions.
• Provides guidance to campus stakeholders on contract policies, procedures, and best practices.
• Performs other related duties as assigned.