"Specialist, Payroll Operations"

Specialist, Payroll Operations

Company:
Austin Peay State University

Job Location:
Clarksville, 37044

Category:
Human Resources

Type:
Full-Time

Job Description
The Payroll Operations Specialist responsible for processing all bi-weekly and monthly payroll functions, ensuring accurate payments and maintaining precise payroll records.

Primary Responsibilities

• Work closely with the HR office to validate the accuracy of upcoming payroll changes entered into the system.
• Verify payroll changes are processing accurately on pertinent payroll.
• Review information on all time sheets & absences (Bi-Weekly & Monthly) to ascertain that all information is entered completely & to ensure that all time sheets & absences are approved by the appropriate supervisor or department head.
• Communicate with departments as needed to ensure all payroll documents are completed correctly.
• Enter and verify adjustment data. Reconcile and validate each phase of payroll through the confirmation of the payroll processes.
• Work with Benefits to make sure FMLA leave is processed accurately & timely.
• Review overtime closely to ensure that it is paid at the appropriate rate (straight-time, over-time, time-&-one-half). Consult policies & procedures as needed.
• Finalize the termination process in the system by processing terminal leave & lump sum payments for employee separation.
• Review & adjusts sick leave balance to zero when terminal leave ends.
• Assist the Payroll Director as needed in troubleshooting items, collecting data for reports or corrections to the payroll.
• Assist in the implementation of updated processes & procedures.
• Assist employees as needed in completing various forms (W-4, & direct deposit).
• Set up focus cards for direct deposit to employees who do not have a valid bank account.
• Distribute payroll deductions to applicable third-party

Knowledge, Skills, and Abilities

• Ability to interact in an effective & appropriate professional manner with various populations, the University community & the public.
• Ability to manage multiple tasks simultaneously with accuracy.
• Efficiently operate a 10-key calculator, personal computer & associated software (Microsoft Office). Knowledge of Oracle is a plus.
• Must maintain a high level of confidentiality.
• Must have a collaborative mindset.
• High attention to detail & problem-solving skills
• Efficiently & accurately enter data.
• Strong organizational skills
• Ability to work well in a team environment & independently
• Ability to collaborate on the interpretation of policies & procedures.
• Display a positive can do attitude.
• Make mathematical computations quickly & accurately.

Minimum Requirements

• High school diploma or equivalent
• A minimum of three (3) years related payroll experience.
• Oracle experience highly preferred.
• Excellent organizational skills with ability to work independently in a fast paced, high-volume environment with frequent interruptions
• Proven ability to work efficiently & effectively in a deadline-driven environment
• Proven ability to professionally & effectively communicate with all levels of constituents through telephone call, emails, & in-person.
• Experience performing with a high level of diplomacy, confidentiality & trust while projecting a professional & positive image.
• A background & credit history package will be required of the successful candidate.

Physical Requirements

This is largely a sedentary role; however, it may be necessary to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects