"Spectrum Study Coordinator"

The Senior Associate Dean of Research Office (SADR) is seeking a Spectrum Study Coordinator to support the coordination and operational management of clinical research studies across Stanford Medicine service centers. This role is responsible for coordinating studies from start-up through close-out and serves as a primary point of contact for research participants, study teams, sponsors, and internal partners.

Working collaboratively with clinic, laboratory, finance, and administrative teams, the Spectrum Study Coordinator supports participant scheduling, study intake and activation, specimen and data coordination, regulatory documentation, and study billing activities. The position plays a key role in ensuring accurate documentation, effective communication, and compliance with institutional and sponsor requirements while supporting high-quality execution of clinical research.

This role is ideal for a detail-oriented coordinator who enjoys working across teams, managing multiple studies, and supporting smooth research operations in a service-center environment.

Duties include:

• Serve as a primary point of contact for research participants, study teams, sponsors, and internal partners, and coordinate Spectrum-supported studies from start-up through close-out, including study intake, activation, maintenance, and close-out activities.
• Support participant coordination by assisting with visit scheduling, study logistics, and documentation readiness in collaboration with study teams and service centers.
• Coordinate the collection, processing, tracking, and shipment of study specimens in partnership with clinic and laboratory staff, ensuring adherence to protocol and institutional requirements.
• Collect, manage, and quality-check patient and laboratory data for clinical research projects; maintain study databases and tracking tools; and develop flow sheets and other study-related documentation.
• Support research compliance activities by reviewing study documentation for completeness and accuracy, assisting with regulatory submissions and IRB renewals, and helping prepare for monitoring and audit activities.
• Coordinate study materials and documentation, monitor scheduling of procedures and associated charges, and participate in sponsor monitoring meetings as an operational liaison.
• Monitor study expenditures and adherence to budgets, compile data for invoicing, resolve billing questions and support billing reconciliation in collaboration with finance and management staff.
• Communicate regularly with principal investigators and study leadership regarding study progress, operational issues, and participant safety considerations.
• Ensure essential study documentation and research data are maintained in appropriate systems in accordance with institutional, sponsor, and regulatory requirements.
• Participate in monitoring visits and regulatory audits as required to support Spectrum-supported studies.

- Other duties may also be assigned

DESIRED QUALIFICATIONS:

• 2 years of experience coordinating clinical trials within an academic medical center.
• Familiarity with research compliance, and specimen handling/shipping workflows.
• Experience with REDCap, OpenSpecimen/LIMS, or similar research data systems.
• Understanding of GCP/ICH guidelines and IRB processes.

EDUCATION & EXPERIENCE (REQUIRED):

Two year college degree and two years related work experience or a Bachelor’s degree in a related field or an equivalent combination of related education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Strong interpersonal skills.
• Proficiency with Microsoft Office.
• Knowledge of medical terminology.

CERTIFICATIONS & LICENSES:

Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred.

PHYSICAL REQUIREMENTS:

• Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.
• Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
• Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Occasional evening and weekend hours.
Onsite: This position is based at the Stanford main campus.