"Sr. Fund Manager"

Department Summary

The UCLA School of Law, located in Los Angeles, California, is one of the top-ranked law schools in the United States. Founded in 1949, it has built a reputation for academic excellence, diversity, and innovation in legal education. The school offers a wide range of programs, including Juris Doctor (JD), Master of Laws (LLM), Doctor of Juridical Science (SJD) degrees, and Master of Legal Studies (MLS), as well as joint degree programs in collaboration with other UCLA departments. UCLA Law provides a rich environment for aspiring lawyers to develop their skills, pursue their passions, and make a positive impact on society.

Position Summary

Under the direct supervision of the Director of Finance, the Senior Fund Manager works with a team of up to four Accountants in the Business and Finance Office. This includes monthly ledger review, monitoring of quarterly income and expense reports sent to financially complex departments, and implementation of financial protocol schedule in anticipation of fiscal close. The Senior Fund Manager will ensure timely financial management of the School's accounts, invoices, contracts, and grants and monitor the application of accounting principles and activities. Additional major duties include ledger reconciliation, accounts payables, budget preparation, financial forecasting, and income and expense analysis. The incumbent has fiscal and operational responsibility over a portfolio of $2.0 million in extramural research funding, including federal, state, and private industry research awards. The Senior Fund Manager will oversee services provided to all Law School ladder faculty (approx. 70 FTE) by the Accountant team, including a full range of financial, business, analytical, and problem-solving services. The Senior Fund Manager will also work in collaboration with University central campus administrators, department managers, and staff, Law School administrators, and the Office of the Vice Chancellor for Research, as well as contract and grant officials at extramural funding agencies, to advance the financial needs of the School and navigate any exceptions to the policy that may arise.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 5-7 years Related financial, accounting or business experience. (Required)
• Experience with UCLA accounting and financial systems; including COGNOS, BruinBuy, OFSR and QDB. (Preferred)
• Detailed knowledge and understanding of general accounting policies, procedures and reporting requirements. (Required)
• Expert ability to examine, analyze and reconcile financial reports and create and interpret financial statements to develop annual reports and budgets. (Preferred)
• Expert mathematical and quantitative skills to calculate formulas, prepare budgets and produce accurate financial reports and projections. (Required)
• Advanced skills in Windows applications including Microsoft Word, Excel and Outlook. (Required)
• Ability to read, analyze and reconcile monthly ledgers (i.e. payroll, open commitments, expenditure overdrafts, detail general ledgers and recharge reports). (Required)
• Excellent interpersonal skills to interact and communicate effectively with faculty, staff, students and other campus departments. Ability to establish and maintain cooperative working relationships with other University offices and the public. (Required)
• Ability to work independently with minimal or very little supervision, using initiative and resourcefulness in performing job duties in areas of responsibilities and in the execution of additional duties as assigned. (Required)
• Demonstrated strong administrative and organizational skills. (Required)
• Expert ability to prioritize, handle numerous tasks simultaneously and adjust heavy workload to meet various deadlines. (Required)
• Ability to adapt to changes as a result of phased automation and changing regulatory and economic environment. (Required)
• Demonstrated skill in training, organizing and establishing a harmonious and productive team work environment. (Required)
• Ability to maintain strict confidentiality of information related to financial and personnel matters. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in Accounting and/or equivalent combination of education and experience/training. (Required)

Special Instructions to Applicants

Final salary placement will be made based on skills, knowledge, and experience. This position requires that the incumbent be physically onsite at the UCLA School of Law a minimum of 3x/week for the first six months, subject to learning the necessary skills, and then 2x/week following. Finalists must provide references, including prior supervisors/managers, before an offer is made. For UC or UCLA current or past employees, a file check will be conducted before making an offer. Please note that no reference information is required at this time.

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
• Limited time off during fiscal close. (Required)

Schedule

Monday - Friday | 8 am to 5 pm

Union/Policy Covered

CX-Clerical & Allied Services