"Sr. Research Program Coordinator, Language Neuromodulation Lab (Neurology -SOM)"

Job Details

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

The Department of Neurology is seeking a Sr. Research Program Coordinator, Language Neuromodulation Lab for NIH-funded projects on the effects of transcranial direct current stimulation (tDCS) in neurodegenerative syndromes, including primary progressive aphasia (PPA) and Alzheimer’s disease (AD). The projects are devoted to the study of language intervention(s) and neuroplasticity in PPA and AD. We aim to understand the effectiveness of behavioral and neuromodulator interventions, as well as the brain mechanisms they involve using neuroimaging (structural MRI, DTI, fMRI, resting state fMRI and MR Spectroscopy).

Specific Duties & Responsibilities

Database Management

• Maintain and update research databases, ensuring compliance with regulations and entry.
• Develop data recording and entry protocols.
• Oversee data quality control.
• Manage database access and permissions.
• Manage REDCap database development and maintenance.
• Develop and manage data pipelines to streamline data collection and integration.
• Assign weekly data entry goals for research assistants and make shared progress tracking tools.

Patient Management

• Oversee patient scheduling, consent procedures, follow-up activities.
• Serve as point of contact for all patient inquiries and questions regarding the study, reimbursement, and logistical issues etc.
• Coordinate with research assistants to facilitate smooth study participation.
• Help develop and implement patient recruitment strategies.
• Track recruitment metrics and adjust collabs as needed.
• Manage relationships with recruitment agencies and partners.
• Update transportation and accommodation resources for patients.
• Develop outreach materials for recruitment.

Imaging Responsibilities

• Oversee the storage and organization of imaging data.
• Develop SOPs for data organization.
• Coordinate with Research Assistants (RAs) to ensure imaging data is organized using BIDS standard.
• Oversee defacing of data.
• Manage MRICloud processing, including pipeline documentation, data upload, etc.

Regulatory

• Prepare and submit regulatory documents to IRB, DSMB, safety officers, and other governing bodies.
• Ensure compliance with GCP, HIPAA, and other applicable regulations.
• Prepare and submit research progress reports.
• Generate monthly enrollment and screening reports and submit to NIH via CROMS.
• Monitor, document, and report adverse events to regulatory agencies.
• Report protocol deviations and ensure corrective action plans are created when needed.
• Ensure compliance in data sharing with collaborators.
• Develop progress reports and summary documents for safety officers every 6 months.
• Maintain clinicaltrials.gov registrations, updates, and results reporting including: creating new study records and ensuring accurate trial registration, updating study status, protocol changes, and enrollment dates, submitting summary results and ensuring compliance with reporting requirements and monitor deadlines and ensure submission of required information.

Financial Responsibility

• Patient reimbursements.
• Healthy Control payments.
• Employee reimbursements – arrangements and travel for research staff attending presentations, workshops, meetings, or conferences.
• Amazon orders.
• Vendor invoices.
• Vendor quotes.
• Kennedy Kreiger invoice confirmation.
• Publication expenses, etc.

Administrative

• Oversee daily office operations and troubleshooting patient/equipment/lab issues as needed.
• Maintain inventory of office/lab supplies, ordering replacements as needed.
• Assist with onboarding and training of new research personnel.
• Oversee maintenance of office equipment including computers, printers, desks, and other research tools.
• Assist in the preparation of presentations, reports, and research documentation for grant submissions, publications, and meetings.
• Prepare data visualizations, collect and organize research data, ensure proper citation.
• Develop materials to explain research findings at conferences, community outreach events.
• Create, maintain, and update lab social media and website updates.
• Develop and enforce standardized data organization protocols for easy retrieval and long-term usability.
• Manage cloud-based and local storage systems, including server access, permissions, and backups.
• Develop, document, and update lab-wide SOPs for data management, regulatory compliance, participant interactions, equipment use, standardized workflows etc.

Collaborations

• Oversee data sharing agreements to ensure compliance.
• Manage external collaborator requests.
• Facilitate meeting coordination to monitor collaborator progress and provide support including troubleshooting data issues.
• Provide collaborators with necessary documentation including clinical trial information, codebooks, and supporting materials.
• Utilize coding (python, R, matlab) for data preprocessing and sharing.

Technology & Equipment

• Oversee acquisition, maintenance, and troubleshooting of lab technology and research equipment.
• Provide technical support and training to research staff and students on the usage of specialized devices and software. This includes:
• TDCS – ensuring proper connection of tDCS, set up of sham/tDCS conditions.
• EEG – replacing electrodes, troubleshooting signal issues, overseeing electrode cap hygiene.
• IPEVO cameras – setting up, initiating software, managing device pairing.
• Smart pens/notebooks - manage device pairing and syncing.
• Ensure proper data transfer and storage from all devices to the server.
• Work with vendors to purchase and service research equipment ensuring timely repairs or replacements.

Undergraduate RAs

• Train RAs on research methods, data entry, study protocols, etc.
• Ensure completion of IRB required training and documentation.
• Assign projects and tasks with PI based on study needs and skill levels
• Monitor RA progress and provide feedback through regular check ins.
• Track RA working hours and manage schedules, setting appropriate targets.
• Guide RA’s through writing and structuring of final research paper, edit and refine research papers and undergraduate symposium presentations.
• Document RA contributions for letters of rec, evaluations, etc.

Minimum Qualifications

• Bachelor's Degree in related discipline.
• Three years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Previous experience with patients with aphasia is highly desired.

Classified Title: Sr. Research Project Coordinator
Role/Level/Range: ACRP/03/MB
Starting Salary Range: $41,300 - $72,300 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F 8:30 am - 5:00 pm
FLSA Status: Exempt
Location: School of Medicine Campus
Department name: SOM Neuro Cerebrovascular
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more: https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information http://hrnt.jhu.edu/legal.cfm