Staff Assistant

Overview

This is a part-time 17.5 hours per week benefits eligible role.

Tufts University Advancement (UA) is a comprehensive development and alumni engagement enterprise with a staff complement of approximately 200 full time employees. UA is dedicated to advancing the mission of Tufts University and supporting higher education through the fostering of relationships that result in goodwill and financial support. The philanthropic generosity of individuals, organizations, and foundations has been a key element in Tufts' rise to become one of the nation's premier institutions of higher education.

The Gerald J. and Dorothy R. Friedman School of Nutrition Science and Policy at Tufts University is the only graduate school of nutrition in the U.S. The school educates tomorrow’s leaders and affects change today. Courses are taught by highly collaborative faculty who work with students to take the full view of our global food system. The study of nutrition is not only about the science of nutrients in food, but also about chronic disease prevention, fair labor practices, economics, politics, climate change, data analytics, epidemiology, and food systems modeling, among other topics.

The Office of Development and Alumni Engagement for the Friedman School seeks to develop and maintain substantive relationships with alumni, students, faculty, corporations, parents, and friends to raise the significant philanthropic funds required to meet the school’s endowment, capital, and annual giving goals.

What You'll Do

Under moderate supervision, the part-time Staff Assistant provides administrative and communications support for the Office of Development and Alumni Engagement for the Friedman School of Nutrition, interacting with internal and external constituents to ensure the effective coordination of activities, projects, and programs.  Serves as a source of information and problem-solving for constituents of the office.

Essential Functions

Provides administrative support for team operations, for example:

• Coordinates team meetings in consultation with the senior administrative coordinator and senior director of development, including scheduling, drafting agendas, and drafting meeting notes.
• Organizes team retreat sessions and celebrations in consultation with the senior administrative coordinator and the senior director of development.
• Coordinates tactical planning meetings in consultation with the senior administrative coordinator and the senior director of development, including creating documents for submission to UA and slide decks for presentation to the dean.

Oversees office operations, for example:

• Submits non-gift data updates for inclusion in UA’s content management system.
• Submits gift data to the gift processing department.
• Responds to phone and mail inquiries and manages the department’s shared email accounts, including discerning when to respond directly and when to forward to team members.
• Manages department’s shared calendars and submits event information to school and university calendars when appropriate.
• Updates website.
• Manages inventory of office supplies, stewardship gifts, letterhead, and business cards.

Provides administrative support for events and volunteer engagement, for example:

• Coordinates event logistics in consultation with project manager, including sending event announcements and invitations, making room reservations or creating virtual meetings, arranging for tech support, confirming security, managing catering and décor, hiring and managing photographer, reserving blocks of hotel rooms, and ordering and shipping stewardship gifts.
• Assists with design and production of posters, flyers, and other promotional items.
• Creates name tags and table tents.
• Assembles and ships event boxes.
• Creates and distributes event surveys.
• Updates UA’s content management system with attendance information.

Other tasks as assigned.

What We're Looking For

Basic Requirements

• A high school diploma/GED and 2-4 years of administrative experience OR a bachelor's degree and 1-3 years of experience.
• Intermediate knowledge of Microsoft Office suite including word processing, editing, graphics, and spreadsheet functions.
• Database knowledge and ability to process financial transactions.
• Excellent organization, communication, and interpersonal skills.

Preferrred Qualifications:

• Experience working in development or fundraising.
• Experience working in higher education.
• Experience with event planning and logistics.

Working Conditions:

This job involves responsibilities that are performed in a hybrid on-site and remote working environment, with an expectation that the candidate is available to work in person on Tuesdays and other days as needed.

Pay Range

Minimum $22.50, Midpoint $26.80, Maximum $31.10

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.