Staff Assistant/Student Accessibility Services (Grant Funded)

Maintains confidential filing systems and records of the SAS department, including intake forms, measurable progress forms, and Individual Education Progress forms.

Assists SAS counselors with group orientation intake sessions.

Orders and maintains inventory of SAS equipment and supplies.

Enters confidential SAS data and keeps track of multiple SAS databases in the district mainframe for MIS and state reporting purposes for the SAS department.

Performs general office duties, utilizing word processing, database management, and spreadsheet software applications (e.g., MS Word, MS Excel, MS Access, and MS PowerPoint).

Maintains the SAS office calendar and schedules student appointments with SAS counselors and staff.

Receives and screens calls, disseminates information, refers calls to appropriate staff, assists students in completing SAS intake forms.

Ensures that the interoffice and outside mail is picked up and delivered.

Ensures maintenance of a welcoming and organized atmosphere in the SAS area to include: Test proctoring, alternate media support and supporting students with learning disabilities.

Provides registration and enrollment assistance to SAS students

Provides technical and clerical support with promotional and informational materials.

Assists in the maintenance of budget records and reports, including budget books; prepares budget transfers and corrections; reviews, codes, and records hourly employee and student timesheets; prepares personnel action forms; and ensures all paperwork is processed in a timely manner.

May supervise and train student employees.

Operates a variety of modern office equipment, such as fax machines, copy machines, computers, electronic typewriters and printers.

Attends various college and district meetings as it relates to disability of SAS issues.

May be assigned special projects as needed.

Performs other related duties as assigned.

Minimum Qualifications

1. Three (3) years of clerical and technical experience in general office work, or an equivalent combination of training and qualifying experience, which demonstrates the knowledge and ability to perform the duties of the position.
2. Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet, and database management software programs (e.g., MS Office Suite-Word, Excel, Access, and PowerPoint), the internet browser, and e-mail.
3. Ability to type accurately from clear copy. A word processing and/or spreadsheet skills assessment may be given. A Personal Computer Assessment Certificate from public agencies and business schools will be accepted in lieu of taking the district’s personal computer skills assessment provided the certificate is not older than one (1) year from the date the certificate was issued.
4. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.

Desirable Qualifications

• Possession of an associate’s degree or equivalent from an accredited college or university.
• Experience working in an educational or social service setting.
• Experience working with individuals with disabilities.
• Strong organizational skills and the ability to handle numerous tasks simultaneously, and complete assignments in a timely manner.

Ability to:

• Ability to communicate effectively, both orally and in writing, and handle confidential matters judiciously.
• Ability to establish and maintain cooperative relationships with those contacted in the course of work.
• Ability to exercise discretion and judgment when performing assigned work; ability to prioritize multiple tasks.
• Ability to operate adaptive equipment (i.e., a TTY).
• Ability to work effectively with a diverse student population and campus personnel.
• Ability to work under pressure and maintain a pleasant personality.
• Ability to understand and follow oral and written directions.
• Ability to demonstrate strong interpersonal skills using tact, patience and courtesy.

Supplemental Information

IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS

Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position.

The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate “See Resume”.

Proof of education such as, but not limited to, university/college transcripts and degrees must be submitted online with your application. Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.

The following documents are required for this position:
1. Resume

2. List of three references

3. Cover Letter

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the application deadline.

Failure to provide all required documents will result in elimination from the selection process. Official transcripts will be required prior to appointment.

Please note, the District’s preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.

The successful candidate will be required to undergo a reference/background check (to include a conviction record) and may be required to pass a post-offer pre-employment medical examination including a drug/alcohol screening depending upon job classification. New employees must provide documentation to establish both identity and work authorization. For questions regarding this recruitment, please contact Marshniel Chandra at mchandra@peralta.edu.