"Staff Associate, Recruiting Manager"

About Worcester State University:

WORCESTER STATE UNIVERSITY is a liberal arts and sciences university with a long tradition of academic excellence dating back to 1874, as well as an Affirmative Action/Equal Opportunity Employer that seeks to reflect the diversity of its community. Our workforce is dedicated to academic quality, student-centered programming, engaged citizenship, open exchanges of ideas, diversity and inclusiveness, and civility and integrity. We are looking for job applicants who share these values and commitment to our students.

Worcester State is centrally located in Massachusetts, about an hour's drive from Boston, Springfield, and Providence, Rhode Island. Our 58-acre campus is nestled in the residential northwest side of Worcester--the second largest city in New England and home to 37,000 college students at more than a dozen colleges and universities. Over 6,000 of those students attend Worcester State--approximately 5,300 are undergraduates and 1,000 are graduate students. Learn more about us at worcester.edu/about.

Job Description:

OFFICIAL TITLE: Staff Associate, Recruiting Manager

SUPERVISION RECEIVED: Director of Employee Services Operations

SUPERVISION EXERCISED: May supervise subordinate professional and non-professional staff, as assigned.

General Statement of Duties: Staff Associate, Recruiting Manager is responsible for managing the full lifecycle of the recruitment process to attract, engage, and hire top talent that aligns with the University's goals and culture. This role involves partnering with hiring managers, sourcing candidates, and ensuring a seamless candidate experience while adhering to best practices and legal compliance.

Responsibilities:

(E) = Essential

1. (E) Build and maintain strong relationships with internal hiring managers to understand their staffing needs and align sourcing strategies accordingly.
2. (E) Provide support and guidance to search committee chairs and members to ensure an effective search process.
3. (E) Develop and implement effective recruitment strategies and promote the University's employer brand to source and attract qualified candidates.
4. (E) Serve as the talent acquisition partner to search committee; implement strategies to attract a diverse pool of candidates; and promote inclusive hiring practices throughout the search process.
5. (E) Manage and prioritize multiple searches for hard to fill roles.
6. (E) Utilize various sourcing methods, including job boards, social media, LinkedIn platforms, professional networks, and employee referrals.
7. (E) Build and maintain a talent pipeline for current and future openings.
8. (E) Facilitate the full recruitment process, from creating a position requisition and circulating for approval, to finalizing hiring offers and approvals, utilizing university applicant tracking system.
9. (E) Ensure job posting details are accurate and include title, classification, salary/ budget and are compliant with collective bargaining agreements.
10. (E) Assist search committees with reviewing resumes and applications to identify potential candidates.
11. (E) Coordinate and schedule interviews with search committees, providing necessary direction and preparation materials.
12. (E) Assists with drafting offer letters and initiating the onboarding process for new employees.
13. (E) Serve as the primary point of contact for internal and external candidates throughout the hiring process.
14. (E) Ensure timely communication and provide feedback to candidates.
15. (E) Ensure all recruitment activities comply with local, state, and federal regulations.
16. (E) Maintain accurate records in the university applicant tracking system (ATS).
17. (E) Represent the University at job fairs, career events, and networking functions.
18. (E) Maintain position descriptions for all staff employees.
19. (E) Maintain staffing and recruitment-related filed in accordance with records retention guidelines.
20. (E) Assist in unemployment claims and processing.
21. (E) Serve on committees as assigned.
22. (E) Promote the University's values and culture to prospective candidates.
23. (E) Track and analyze recruitment metrics to assess the effectiveness of sourcing and hiring strategies.
24. (E) Provide regular updates to leadership on recruitment progress and market trends.
25. (E) Responsible for contributing to the WSU Strategic Plan.
26. (E) Responsible for contributing to the Equal Opportunity/Affirmative Action objectives.
27. (E) Performs similar and related duties as assigned.

Requirements:

Required Qualifications:

• 3-5 years of experience in recruiting, with a focus of in-house recruitment.
• Knowledge of federal and state labor laws, regulations, policies and procedures.
• Ability to identify, build and maintain relationships with potential candidates, staff, faculty, and University partners in an effort to attract talent.
• Superior oral and written communication skills with a focus on providing customer service to meet the needs of a diverse population of students, faculty, and community partners.
• Ability to manage multiple priorities and deadlines with flexibility, accuracy, efficiency, and attention to detail.
• Proficiency in LinkedIn Recruiter, job boards, and AT systems.
• Understanding of employment laws and hiring best practices.

Preferred Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• Related experience in a higher education environment and/or unionized environment.
• Experience working with Interview Exchange or a similar ATS system.
• Experience in developing recruitment programs designed to reflect university commitment to diversity.

Additional Information:

This is a full-time, benefited, exempt, professional Non-Unit position. The firm annual salary range for this position is $75,000- $80,000, commensurate with relevant professional experience and education.

Here at Worcester State University, it is strongly recommended that all employees be vaccinated against COVID-19 before they begin employment.

Worcester State University offers a competitive benefits package that includes:

• a choice of 8 different pre-taxed, health insurance plan options
• a choice of pension or 401(a), and supplemental plan retirement options
• life insurance up to 8x the annual salary
• long-term disability coverage
• dental insurance
• 20 vacation days accrued per year
• 15 sick days accrued per year
• 5 personal days per year
• paid holidays
• tuition remission for self, spouse, and dependent children
• and more...

We are an equal opportunity/Affirmative Action Employer. M/F/D/V. Members of traditionally underrepresented groups are strongly encouraged to apply.

Application Instructions:

Applicants must apply online and may do so by visiting www.worcester.edu/careers, and submitting a cover letter, resume, and the contact information of three professional references.

For assistance with uploading materials, log a ticket via the HelpDesk link, or contact us directly at 508-929-8053.

URL: www.worcester.edu