Student Services Coordinator

Student Services Coordinator

Company: University of Colorado Boulder

Category: Student Affairs and Services

Type: Full-Time

Requisition Number: 70876

Location: Boulder, Colorado

City: Boulder

State: Colorado

Employment Type: University Staff

Schedule: Full-Time

Posting Close Date: 08-Apr-2026

Date Posted: 27-Mar-2026

Job Summary

Colorado Law welcomes applications for a Student Services Coordinator! This role is key in supporting the student services unit, including the Assistant Dean, Assistant Director, and Law Registrar. Working collaboratively, the unit provides critical services to students, including handling student organizations and programs, course registration, exam administration, and related academic functions. As the first point of contact for law students and visitors, the coordinator provides guidance on curriculum, registration policies, and general inquiries. This position also contributes to the smooth operation of the unit by coordinating a range of projects and administrative tasks that enhance the student experience.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

At Colorado Law, we are an engaged and inclusive community of staff, students, faculty, and alumni who help one another succeed. Our selective admissions process keeps our student body small, enabling our faculty, staff, alumni, and community to invest deeply in each student's success. Because we take our responsibility to educate and train future lawyers very seriously, our curriculum, research centers, and experiential learning opportunities are crafted to prepare students for success in today's changing legal environment.

What Your Key Responsibilities Will Be

Student Organization Management:

• Provide support to law school student organizations by managing budgets, making purchases (including food and supplies) using PCard, and processing student reimbursements.
• Collaborate with Student Affairs team to plan and implement the annual New Student Leader Training each spring; maintain and update Student Leader Handbook.
• Advise law school student organizations on university purchasing policies and guidelines for student-led events.
• Ensure student organizations complete all required forms related to travel and event planning.
• Assist the Assistant Director of Student Services with coordinating travel logistics for student organizations.

Certification & Data Management:

• Determine and validate bar exam eligibility for attorney admission. Handle requests from students and alumni for certifications needed for admission to practice law (e.g., bar certifications, character and fitness forms, student practice act certifications, letters of good standing, certificates of graduation, certificates of enrollment, etc.), working and coordinating with the Law Registrar, Assistant Director of Student Services and Assistant Dean of Student Services as needed to address requests.
• Supervise a highly complex student data collection process, including researching and validating data for externship forms, good standing verifications, education verification, transfer documentation, and bar exam eligibility.
• Confirm permission to share data with people requesting FERPA-protected information, verify information from CU-SIS, OnBase, Salesforce, and other databases, and ensure data accuracy and completeness.
• Work with the Student Services Team and Registrar to determine how to respond to complex questions related to bar certification and eligibility.
• Research and stay current on bar admission requirements across multiple jurisdictions and ABA standards; Assist the Director of Student Services in providing individualized guidance to students based on applicable processes and requirements.

Event Coordination and Communication:

• Support the Student Affairs team and students in planning and implementing student-facing events and programs, including New Student Orientation, Commencement, Legal Grounds, Wellness Week, ABA-mandated trainings, and other key initiatives.
• Lead the planning and coordination of the New Student Activities Fair during August Orientation.
• Be responsible for all aspects of the annual Student Awards Ceremony in April, including budget management, sending invitations to presenters and recipients, coordinating catering, designing the presentation, inviting the Wolf Law community, preparing and distributing award certificates, and managing the distribution of financial awards to students.
• Develop marketing materials and communications for student trainings, events, and exams.
• Create and publish Localist announcements to highlight important events, timelines, and information.
• Coordinate with other departments to foster collaboration, avoid scheduling issues, and ensure cohesive programming.
• Collaborate with the Assistant Director of Student Services to organize photos for first-year and composite photos for graduating students.

Registration, Student Records, and Data:

• Manage student records data and ensure accuracy of data in student information systems including Salesforce, OnBase, and others.
• Collaborate with students and faculty to manage registration for journals, competitions, externships, Wintersession, spring electives, non-bidding courses, and enrollment for MSL and other non-law students.
• Support Registrar's Office functions by processing grades, grade changes, class rank, conducting exams, Order of the Coif, public service pledge, dean's list, graduation applications, and batch enrollment processes as needed.
• Update and, if needed, create new student organization and orientation/class pages on Canvas.
• Track student organization records and update website accordingly.
• Serve as a notary for the Law School.

Exam Support:

• Provide in-person support during the two-week final exam period each semester, and during midterms as needed. Responsibilities include offering technical and logistical support, addressing general inquiries, and supporting students by referring them to appropriate resources when students are in crisis/emergencies.
• Assist with exam administration and proctoring logistics, including recruiting and scheduling proctors, conducting training sessions for students and proctors, and collaborating with the Student Life team to ensure ADA accommodations are implemented appropriately.
• Coordinate with the Law Registrar and Faculty Coordinators to manage the processing of completed exams.
• Assist with the ordering and distribution of snacks during exam periods.
• Additional exam-related duties as assigned.

Student Services Support:

• Provide initial support and refer students who are experiencing high levels of stress to the appropriate resources.
• Manage a wide variety of requests, ensuring timely and professional responses while using sound judgment to prioritize and navigate competing concerns.
• Handle various correspondence from students, faculty, staff, and the public for the Assistant Dean of Student Services, Assistant Director of Student Services, and the Law Registrar.
• Provide professional service to students, faculty, staff, alumni, and visitors who come into the Office of Student Affairs.
• Support students through the bar application process, including coordinating on-site fingerprinting at Wolf Law and providing notary services.

Additional Projects:

• Support work with purchase orders, processing payments to vendors, PCARD allocations, etc.
• Process expenses through Concur Expense and Travel System and CU Marketplace.
• Assist with meeting coordination.
• Complete Student Affairs and Law Registrar-related webpage updates as needed.
• Monitor and run Student Affairs and Law Registrar departmental email accounts.

What You Should Know

This is a primarily in-person position with the potential for one day a week to be remote after training is complete. The anticipated work schedule is Monday - Friday during regular business hours. Some evening and weekend work may be required.

What We Can Offer

The salary range for this position is $55,000 - $62,000 annually. Relocation assistance is available within departmental guidelines.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be authentic. Be impactful. Be Boulder.

What We Require

• Bachelor's degree and 1 year of relevant professional experience.
• An equivalent education and experience may substitute.

What You Will Need

• Knowledge of database systems and data management.
• Knowledge of Microsoft Outlook, Word, and Excel.
• Demonstrated ability to promote a welcoming environment reflecting the broad diversity and backgrounds represented by our students, staff, faculty, and community members.

What We Would Like You to Have

• Experience working with students and/or student academic programs or systems.
• Experience working in a higher education setting.
• Experience with university registration systems.
• Experience with event planning and space management.
• Knowledge of law school registration systems and bar certification.
• Degree in counseling, education, or a related field.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that briefly describes how your background and experience align with this position.

We may request references at a later time. Please apply by April 8, 2026 for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.