"Subaward Specialist (Award Management), Office of Research and Innovation, 28835"

Hiring Department

Office of Research and Innovation (ORI) at the University of Missouri-Kansas City (UMKC).

The Office of Research and Innovation (ORI) is a core element of the university's research infrastructure. Our mission is to support the scientific, scholarly, and creative endeavors of the faculty and staff at UMKC. This role works with principal investigators, fiscal officers, and post-award representatives to manage and monitor subawards issued by UMKC, so our researchers can focus their time and talent on their research. Additionally, this role is responsible for ensuring that university and federal regulations are met and award funds are documented to ensure sound and appropriate financial management.

The goal of ORI is to function as a highly trained, customer services-oriented organization whose primary purpose is to support externally funded research and sponsored activities within the university community. ORI has responsibility for pre-award and award administration and is the institutional unit authorized by the Curators of the University of Missouri to submit proposals to and accept awards from external entities for financial support in the form of grants, contracts, and cooperative agreements.

Job Description

The Subaward Specialist is responsible for the administration and oversight of outgoing subawards issued under sponsored research awards. This position supports the full lifecycle of subawards-from proposal stage through closeout-ensuring compliance with federal regulations (including 2 CFR 200 Uniform Guidance), sponsor requirements, institutional policies, and applicable export control and foreign engagement requirements. Position will be housed within the Award Management unit of Sponsored Projects, and report to the Director of Research Administration.

The Subaward Specialist serves as a key liaison between principal investigators (PIs), departmental administrators, subrecipient institutions, and central research administration.

Responsibilities include:

• Establish spending accounts for sponsored projects
• Monitor expenditures for appropriate spending practices
• Manage all amendments to assigned research project (including changes to personnel, budget, scope, timeline, or subcontracts)
• Connect with UM System financial team regarding draw down of federal funds
• Assist with documentation and explanation of audit's related to assigned portfolio
• Serve as liaison for PI to sponsors, external subaward sites, and other UMKC offices (Technology Transfer, Finance, General Counsel, Export Control, etc.)
• Manage and monitor all invoicing and billing related to assigned portfolio
• Create and negotiate external subaward agreements
• Review and submit all fiscal and final reporting requirements on behalf of PIs
• Communicate and track that final invoices are sent and collected in timely manner to ensure compliant closing out of awards
• Advise PI and departmental support staff on allowable and unallowable costs

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

2 (two) or more years experience in a research administration role, preferably in an academic setting.

Anticipated Hiring Range

The anticipated hiring range for this position has been established as $52,915 - $54,915 annually.

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS 10
University Title: SENIOR BUSINESS OPERATIONS ASSOCIATE
To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application Deadline

Open until filled.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.