"Senior Administrative Assistant"

Posting Details

Posting Details

Posting Number: S000601

Posting Type: External - Open to All Applicants

Job Title: Senior Administrative Assistant

Position Title: Senior Administrative Assistant

Position Type: Support Staff

Classification: 5

Department: Legal Clinic-Lima

Benefits Summary: 

Benefit package includes: Medical, Dental, Vision, and Prescription insurance, Life insurance, Workers’ Compensation insurance, Unemployment insurance, and Total Disability insurance. Retirement: The University contributes 4% of the regular salary with up to 3% additional in matched contributions into the TIAA Retirement Program. Other benefits include tuition remission for employee, spouse, and employee’s dependent children under the age of 25 (this does not include the last two year of the PharmD program or the JD). Employees receive two weeks of vacation until five years of service, three weeks of vacation until 10 years of service, and four weeks of vacation after 10 years of service, two weeks of sick leave, and three days per year of personal leave.

Pay Band: 

Job Summary: 

This position is primarily responsible for supporting the functions of the Legal Clinic and the academic responsibilities for the Director of Law Clinics. Several of the chief tasks include performing general clerical tasks, scheduling appointments, maintaining client files, maintaining office supplies and equipment, typing letters and legal documents, receiving phone calls, photocopying class documents, and calculating and recording student grades, as well as coordinating special projects for the Title IX Coordinator and maintaining confidential records.

Scope: 

Support the Legal Clinic and College of Law through overseeing general office functions and assisting the Clinic Director, legal interns, and staff attorney who is the Title IX Coordinator, through providing clerical support, including providing academic clerical support to the Director of Law Clinics.

Principal Responsibilities 

Perform general clerical tasks including greeting and directing office guests, receiving phone calls, sorting mail, scheduling appointments and court hearings, and maintaining the office calendar. Overseeing the client intake process and checking for client conflicts. Working with clients to schedule appointments with interns. Opening, maintaining, and closing client files and clinic and externship student files. Monitoring, maintaining and order in office supplies and equipment. Typing letters and legal documents and notarizing documents as needed. Running errands to the post office and various courts to deliver documents. Handling academic clerical tasks for the Director of Law Clinics such as typing letters, emails, syllabi, reference letter, attendance sheets, photocopying classroom documents, calculating student grades, and ore. Type documents for Title IX Coordinator including letters, emails, and more. Coordinate Title IX interviews and maintain confidential Title IX records. Other duties as assigned.

Required Skills: 

Excellent organization and communication skills. Proficiency in Microsoft Office Products. Ability to perform moderately complex procedures using basic analytic ability. Ability to work in small groups or project teams. Ability to work with all types of people. Commissioned as a notary public in Ohio. A minimum of 3-5 years experience working in a law office.

Minimum Qualifications: 

High School Diploma or GED Vocational school, technical school, certification, training or an apprenticeship beyond high school. Commissioned as a notary public in Ohio. At least thee to five years of similar office experience

Preferred Qualifications: 

Paralegal Associates Degree

Five or more years of paralegal experience

EEO Statement 

ONU is an equal employment opportunity employer. Accordingly, no person shall be discriminated against on the basis of race, color, sex, gender identity, transgender status, religion, national origin, age, disability, sexual orientation, marital status, military or veteran status, genetic information or any other category protected by federal, state, or local law. This policy applies to all areas of employment including recruitment, hiring, training and development, promotion, transfer, compensation, benefits, discipline, separation and other terms, condition and privileges of employment. ONU celebrates diversity and is committed to creating an inclusive environment.

College Description: 

Appointment Length: 12-months

Closing Date: 08/30/2024

Open Until Filled No

Special Instructions to Applicants: 

Status: Full-Time

Supplemental Questions

Required fields are indicated with an asterisk (*).

* What is the highest level of education attained?

GED

High School Diploma

Associates Degree

Associates Degree in progress

Bachelors Degree

Bachelors Degree in progress

Masters Degree

Masters Degree in progress

PHD

PHD in progress

Optional & Required Documents

Required Documents

Resume

Cover Letter

Optional Documents

Letter of Reference 1

Copy of Transcript 1