"Admin Support III - Exercise Science/Outdoor Rec"

Salary

$37,879.00 - $47,348.00 Annually

Location 

800 W University Parkway, Orem

Job Type

FT Nonexempt Salaried Staff

Job Number

FY2402787

Division

College of Science

Department

Exercise Science/Outdoor Rec

Opening Date

06/06/2024

Closing Date

6/19/2024 11:59 PM Mountain

Required Documents Needed to Apply

Resume

Cover Letter

Applicant Support

1-855-524-5627

Support@schooljobs.com

• DESCRIPTION
• BENEFITS
• QUESTIONS

Position Announcement

Utah Valley University is seeking an Administrative Assistant! This position will perform and/or oversee a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget monitoring, facilities, and inventory management, specialized record keeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Trains and oversees lower graded staff and/or students.

Summary of Responsibilities

• Performs advanced and confidential administrative support duties, including composing routine correspondence, meeting minutes, financials, and obtaining factual information requiring knowledge of policies/procedures of assigned and work related areas.
• Informs students, faculty, and public of departmental and university services available and answers incoming requests for information.
• Coordinates the preparation and submission of various reports, including timecards, PAF’s, ESAF’s, new hire paperwork completion and submission, requisitions, purchase orders, travel requests, index tracking and reconciliations, budget balances, etc. Establishes, updates, and maintains files, inventories, ordering, receiving, billing, distributing, and reconciling expenditures. Coordinates the payroll process, including preparation, submitting, monitoring, and maintaining payroll records.
• Maintains inventory of office equipment and supplies and administers other office duties as needed which may include supervision of office support.
• Performs other job related duties as assigned.

Minimum Qualifications

Graduation from an accredited institution with a bachelor’s related to the Summary of Duties or any combination of education and/or experience totaling four years.

Knowledge, Skill, and Abilities

Knowledge  

• Software applications including Microsoft Office, especially Excel and Access. UVU internal applications such as Banner, Wolverine Marketplace, and Canvas
• Office methods, techniques, practices, and procedures.

Skills   

• Effective interpersonal, problem-solving, decision-making, and public relations skills.
• Preparation and interpretation of reports.
• Exceptional customer service skills.

Abilities   

• Maintain confidentiality.
• Perform a variety of administrative duties independently.
• Ability to work with diverse personalities in a dynamic environment.
• Manage time efficiently and multi-task.
• Communicate effectively with program stakeholders, including faculty, staff, students, preceptors, and community leaders.

EEO Statement:

UVU employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.