"Administrative Coordinator"

Posting Information

Posting Information

Department Gene Therapy Center-428001

Career Area Administrative/Clerical Support

Is this an internal only recruitment? No

Posting Open Date 06/26/2024

Application Deadline 07/11/2024

Position Type Permanent Staff (SHRA)

Position Title Admin Support Specialist - Advanced

Salary Grade Equivalent GN08

Working Title Administrative Coordinator

Position Number 20065213

Vacancy ID P019261

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment 

Hours per week 40

Work Schedule 

Monday – Friday, 8:00 am – 4:00 pm

Work Location Chapel Hill, NC

Position Location North Carolina, US

Hiring Range $45,000 - $58,000

Pay Band Information 

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Position Summary Information

Be a Tar Heel! 

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit 

The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service. 

OUR VISION

Our vision is to be the nation’s leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.

OUR MISSION

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.

Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We will prepare tomorrow’s health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.

Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.

Position Summary 

The primary purpose of this position is to support general administrative and financial functions within the UNC Gene Therapy Center. The position will manage and execute day to day administrative and operational functions of the Center, including general office support, department communications, employee onboarding, and event coordination. Additionally, this position will support daily business activities of the Center including facilities management, procurement, Concur and invoice coordination, as well as equipment and inventory management. This position will report to the incoming Director of the Gene Therapy Center and will also be responsible for working closely with them to coordinate calendar, travel, and other duties as assigned. 

This position requires excellent customer service and communication skills, along with the ability to multitask and balance competing demands. Attention to detail, exceptional time management, and organizational skills are required. Flexible work arrangements, including remote/hybrid work locations, are an integral part of the School of Medicine’s Working Forward initiative. As such, this position’s work location is designated as hybrid. Please note that the designated work location is subject to change based on the unit’s business needs.

Minimum Education and Experience Requirements 

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Required Qualifications, Competencies, and Experience 

Excellent time management and coordination to meet deadlines under time and resource constraints.

Interpersonal skills with proven ability to work in a team environment and remain calm under pressure.

Organizational skills, attention to detail and the ability to exercise sound judgment and discretion. 

Effective communication skills

Experience with general office operations and standard computer applications (Outlook, Word, Excel, Powerpoint, Zoom)

Ability to interpret and communicate policies and procedures to both faculty and students.

Familiarity with and ability to understand and interpret a broad range of university systems, policies, and procedures

Preferred Qualifications, Competencies, and Experience 

Candidates should have experience providing administrative and business support in a professional office environment. Familiarity with UNC systems, such as Concur and RASR is preferred.

Required Licenses/Certifications 

Special Physical/Mental Requirements 

Campus Security Authority Responsibilities 

Not Applicable.

Position/Schedule Requirements 

Special Instructions 

Quick Link https://unc.peopleadmin.com/postings/283295

Contact Information

Office of Human Resources Contact Information 

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement 

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Applicant Documents

Required Documents

Curriculum Vitae / Resume

Cover Letter

List of References

Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

* Please select the response below that best describes your experience/education for the Administrative Support Specialist position.

High school diploma/GED and at least one year of office support experience

Associate's, Bachelor's, Master's, or Doctorate in any field

Combination of post high school education and/or experience in office support to equal at least 1 year

Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)

None of the above

* Please describe any previous experience providing administrative support in an academic setting.

(Open Ended Question)

* Do you have experience and working knowledge of basic computer applications such as Outlook, Word, Excel, Powerpoint, and Zoom?

(Open Ended Question)