"Temporary Administrative Assistant at Notre Dame Law School"

Company Description

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

The Notre Dame Law School is seeking a Temporary Administrative Assistant to support the work of the Notre Dame Clinical Law Center, an active law office and academic teaching unit dedicated to providing high-quality legal services to the community.

The Clinical Law Center is home to several practice-area clinics, including the Applied Mediation Clinic, Community Development Clinic, Special Education Rights Clinic, Eviction Clinic, Veterans Rights Clinic, and Immigration Clinic.

In this role, the Temporary Administrative Assistant will work closely with the Senior Legal Assistant and provide essential administrative support to Clinic Directors, Legal Fellows, Staff Attorneys, and the students who represent clients throughout the semester.

Key Responsibilities Include:

• Greeting and assisting visitors and clients in a professional and welcoming manner
• Answering incoming calls, including those from current clients and individuals seeking legal assistance
• Supporting case management activities, including client correspondence and file organization
• Proofreading documents and assisting with general administrative and clerical tasks

This position plays an important part in helping the Clinical Law Center operate smoothly and effectively as both a teaching environment and a service provider.

This is a 6-month temporary position, with the potential for extension based on departmental needs.

Qualifications

Minimum Qualifications

• Associate's degree or equivalent professional experience
• 3-4 years of experience in an office or administrative environment
• Knowledge of, or the ability to quickly learn, procedures related to the timely filing of pleadings
• Strong ability to manage multiple tasks, prioritize effectively, and meet tight deadlines
• Positive, professional attitude and strong interpersonal skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Word, Excel, and PowerPoint

Preferred Qualifications

• Paralegal Certificate
• Notary Public Commission
• Ability to speak Spanish fluently
• Familiar with the legal process and legal pleadings, able to answer a multi-line telephone.

Additional Information

• Application Deadline to Apply: January 21, 2026
• Hiring Pay Range: $22.00 - $25.00/hr | Commensurate with experience
• Required Documents to Upload: Resume and Cover Letter
• Required Form to Complete: Please click the Google Form link to show your Administrative Proficiency skill level.