"Temporary Administrative Assistant (New York Sea Grant); Stony Brook, New York"

Temporary Administrative Assistant

Nonexempt
New York Sea Grant

College of Agriculture and Life Sciences (CALS)

Stony Brook, New York

Who We Are

CALS is a pioneer of purpose-driven science and Cornell University's second-largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy, and environmental resources; and social, physical, and economic well-being.

New York Sea Grant is a cooperative program between the State University of New York and Cornell University. Established in 1971, Sea Grant implements educational problem-solving programs for coastal resource users, businesses, and agencies. Sea Grant supports research and provides extension education to coastal resource agencies, users, businesses, and residents and is patterned after the land-grant concept; programs include coastal zone management, tourism and small business development, coastal environmental quality, and seafood processing.

What You Will Do

You will provide confidential administrative support to the New York Sea Grant Extension Program. You will provide backup support for other administrative functions as needed. Duties include:

• Answer and route phone calls, emails, and other inquiries promptly and professionally.
• Maintain office supplies inventory and coordinate orders as needed.
• Assist with mail distribution and shipping tasks.
• Organize and maintain electronic and physical filing systems.
• Assist with data entry and recordkeeping.
• Support planning and execution of workshops, webinars, and outreach events.
• Coordinate registration, materials preparation, and participant communication.

What We Need

We are looking for an individual who excels at building relationships with multiple stakeholders. We need someone with strong customer service skills and a focus on excellence. Additionally, we need someone who has:

• High school Diploma.
• 1+ years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Professional demeanor and ability to maintain confidentiality.

If you possess these experiences and skills, this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, including:

• Experience working in an academic or nonprofit setting.
• Familiarity with Cornell University systems (e.g., Kuali, Workday, Concur).
• Knowledge of event coordination and logistics.
• Experience with virtual meeting platforms (Zoom, Microsoft Teams).
• Ability to work independently and as part of a team.

This temporary position (20 hours/week) will be located in Stony Brook, New York. This is a six-month term appointment that is contingent upon available work, funding, and performance.

We hope you appreciate great benefits. Cornell receives national recognition as an award-winning workplace for our health, well-being, and sustainability initiatives.

Compensation is $23.69/hour.

No relocation assistance is provided for this position. Visa sponsorship is not available for this position.

How to Apply

You must submit both a resume/CV and a cover letter.

University Job Title: Temporary Administrative Assistant
Job Family: Temporary Administration
Level: No Grade - Hourly
Pay Rate Type: Hourly
Remote Option Availability: Onsite