"Admissions Assistant II"

Posting Details

Position Information

Posting Number 20250011NE

Job Title Admissions Assistant II

Number of Vacancies 1

About Murray State 

Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.

About Murray State Benefits 

Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.

Equal Opportunity Employment/Diversity Information 

Murray State embraces diversity in the workplace and values attracting, developing and maintaining a diverse, high-quality faculty, staff, and student body. The University endeavors to create and promote a culturally diverse community to be accepting of and sensitive to diversity in its many varied forms. Women and minorities are encouraged to apply. Murray State University is an equal education and employment opportunity, M/F/D, AA employer.

Type of Employment Regular Full-Time

If Part Time, Enter Hours Per Week 

Work Location Murray, KY

Employment Term 12 Months

Position Type Staff - Non-Exempt (Hourly)

Department Undergraduate Admissions

Summary of Job Duties and Responsibilities 

Responsible for processing domestic undergraduate and transfer applications as well as international student applications for undergraduate and graduate students. Additionally, making decisions for admission to Murray State’s undergraduate and English as a Second Language Program (ESL).

Counseling domestic and international students and advising faculty and co-workers concerning admissions and university policy, determining admission eligibility including GPA calculation, preparing requested reports, monitoring ESL schedules and projecting student enrollment for future terms. Will act as a Designated School Official (DSO) in regards to immigration purposes and the issuance of the form I-20. Responsible for communicating with applicants from the beginning to the end of the applicant’s admission process.

Processing graduate and undergraduate applications.

Entering transfer coursework

Initial residency determination for applicants

Data Extracts.

Perform Mail Merges/Communication.

Monitor departmental email and respond appropriately.

Prepare and distribute decision letters and related information.

Assist in training additional staff as needed.

Access Database Records, Queries & Reports.

Authenticate/Certify Official Documents such as transcripts, diplomas, and language proficiency scores.

Complies with SEVIS and other Federal regulations pertaining to international admissions and transfer in/out procedures for international students holding an F-1 visa.

Responsible for communication with academic advisors, graduate program coordinators, and other offices on campus in regards to admission applications.

Responsible for entering biographical and admission data into the Banner system.

Other duties as assigned.

Minimum Education Requirements 

Two years of college

Minimum Experience and Skill Requirements 

Four years of administrative experience in a university, business or related setting. Additional experience or college education may be exchanged year-for-year to meet qualifications.

Excellent communication skills (both written and oral).

Strong computer proficiency in Microsoft Office.

Demonstrated analytical and organizational skills, as well as attention to detail.

Ability to effectively work on multiple tasks and fixed deadlines.

Ability to exercise sound independent judgment and work successfully with the IIS team and MSU Faculty.

U.S Citizenship or Legal Permanent Resident as per U.S Immigration and Customs Enforcement (ICE) guidelines for Designated School Officials (DSO).

Preferred Education and/or Experience Qualifications 

Possess solid knowledge of foreign education systems preferred.

Posting Date 08/05/2024

Closing Date 08/19/2024

Open Until Filled No

Special Instructions to Applicants 

Hourly Rate $14.18 (Additional pay dependent upon qualifications)

Staff Grade 102

Work Hours 

Normal working hours

Overtime required during peak times and some additional events outside of normal working hours.

Some local travel as needed

Physical Demands 

Normal for office environment

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a minimum of two years of college credit?

Yes

No

* How many years of administrative experience do you have?

(Open Ended Question)

* Do you have experience with Microsoft Office Suite?

Yes

No

* Do you possess a solid knowledge of foreign educational systems? Please explain below.

(Open Ended Question)

Documents Needed to Apply

Required Documents

Resume

Cover Letter

Optional Documents

Other Document