"Administrative Specialist (Admissions & Records) - Norco College - Extended"

Administrative Specialist (Admissions & Records) - Norco College - Extended

Position Title: Administrative Specialist (Admissions & Records) - Norco College - Extended

Department: Admissions & Records (N)

Position Type: Support Staff (Classified / Confidential)

College/Campus: Norco

Employment Type: Full-Time

Position Length: 12-month

Salary Range: Grade K ($6,114 - $7,444 Monthly)

Funded Through: 06/30/2026 with possibility of extension pending funding.

Basic Function

Performs a wide variety of specialized and technical administrative and office support tasks within an assigned department, division, or function; assignment areas include business, administrative, and special programs; prepares a diverse range of documents and reports; monitors and tracks budgets and purchasing activities; and interacts frequently with other departments, management, faculty, students, and the public.

Education and Experience

Completion of the twelfth (12th) grade and four (4) years of varied administrative support experience; or an equivalent combination of education, training, and/or experience.

Knowledge of:

• Business and administrative practices.
• Principles and practices of business documentation composition and development.
• Mathematical principles.
• Basic principles of budget monitoring and tracking.
• Basic marketing and customer outreach principles.
• Principles and practices of data collection and report preparation.
• Principles and practices of providing technical and functional direction to assigned staff.
• Applicable federal, state, and local laws, codes, regulations, and policies and procedures relevant to area of assignment.
• Principles and procedures of financial record keeping and reporting, accounts payable, and purchasing.
• Record keeping principles and procedures.

Ability to:

• Perform a variety of specialized administrative tasks within assigned areas of responsibility.
• Track and monitor budgets and maintain accurate transactional records.
• Interpret, apply, explain, and reach sound decisions in accordance with District and department policies and procedures.
• Perform mathematical computations with speed and accuracy.
• Perform customer outreach and marketing support activities.
• Purchase office and instructional materials and supplies.
• Organize and maintain office and specialized files.
• Prepare clear, accurate, and concise records and reports.
• Independently organize work, set priorities, meet critical deadlines, and follow up on assignments.
• Exercise independent judgment within general policy and procedural guidelines.
• Effectively use computer systems, software applications relevant to work performed, and business equipment to perform a variety of work tasks.
• Communicate effectively in the course of performing work tasks.
• Establish, maintain, and foster effective working relationships with those contacted in the course of work.
• Demonstrate clear evidence of sensitivity and understanding of the diverse academic, socio-economic, disability, and ethnic backgrounds of students, staff, and the community.
• Provide efficient, high-level customer service to the public, vendors, contractors, and District personnel.

Examples of Typical Job Functions

1. Coordinates, plans, and schedules appointments and meetings; makes reservations and handles logistics and catering for on or off-campus meetings, workshops, events, and conferences, including video conferences; assists with travel arrangements and expense reports for management; schedules and maintains master calendar for the department.
2. Monitors and tracks budgets; processes budget transfers and acts as liaison with the Finance Department; monitors budget documents and other fiscal information; records expenditures and maintains current account balances.
3. Greets and directs visitors; screens calls and transfers to the appropriate office; provides information and answers questions regarding District/college programs, policies, and procedures; fields complaints and serves as a liaison for the faculty, staff, students and/or public.
4. May provide administrative and specialized support to the District's record keeping and financial transaction processing...
5. Orders, inventories, stores, and issues office and instructional supplies; tracks and verifies invoices; prepares requisitions, purchase orders, and reimbursement requests; coordinates computer, office equipment, and facility repairs.
6. Prepares correspondence on a variety of matters, including confidential documents; composes or prepares letters, memoranda, forms, flyers, newsletters, marketing materials, and related documents...
7. When assigned to the Peer Health program, directs, trains, and reviews the work of assigned Student Ambassadors...
8. May provide administrative support to the Regional Consortium curriculum process...
9. When assigned to the Honors Program, generates reports to identify student GPA standings...
10. May coordinate the improvement of the instruction process for full time faculty...
11. Responsible for preparation of assigned meetings; may serve as the recording officer...
12. Performs data entry utilizing specific data formats and various software...
13. Prepares and monitors the status of hiring paperwork for short-term and student employees...
14. May assists in preparing work schedules for office coverage.
15. Participates in District-provided in-service training.
16. Performs other related duties as assigned.

Conditions of Employment

Work Hours: Monday - Friday: 7:45 am - 4:15 pm

Application Deadline: 01/02/2026 by 8:00 p.m., Pacific Standard Time.

Required Documents: Resume or Curriculum Vitae, Cover Letter

Optional: Associate or Equivalent Transcript, Bachelors or Equivalent Transcript, Masters or Equivalent Transcript, Other Document

To apply, visit: https://apptrkr.com/6805032