"Timetable Analyst"

Timetable Analyst

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locations

Parkville

time type

Full time

posted on

Posted 3 Days Ago

time left to apply

End Date: July 16, 2025 (8 days left to apply)

job requisition id

JR-001531

Role type: Full-time; Fixed Term until 21 July 2028  

Department: Student and Scholarly Services 

Salary: UoM 7 - $109,093 – 118,091 p.a. plus 17% super 

• Blend data analysis with real-world operations / Shape university-wide examination experiences / Drive innovation in modelling and forecasting. 
• Apply now to transform examination timetabling and enhance the student experience at a leading university. 
• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. 

The University of Melbourne 

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.  

Your next career opportunity 

Your next career opportunity: As a Timetable Analyst in the Exams and Graduations group, you'll play a pivotal role in creating examination timetables for up to 100,000 students. You'll have the opportunity to leverage your data analysis skills and system expertise to optimise the creation of large-scale exam timetables, while collaborating with various stakeholders to improve processes. This role offers you the chance to directly impact student experiences and contribute to the future of digital examinations in a dynamic university environment. 

Your responsibilities will include: 

• Create and Optimise Examination Timetables: Develop semesterly timetables using advanced data analysis and system configuration to ensure smooth operations for up to 100,000 students. 
• Data Integration and Organisation: Using Power Query and Python to highlight Examinations & Graduation inconsistencies and suggested fixes. 
• Analyse and Improve Processes: Conduct reporting and analysis on Examinations and Graduations activities, providing commentary and identifying opportunities for improvement. 
• Collaborate with Stakeholders: Liaise with faculties, Learning Environments, and technology partners to integrate various requirements into the timetabling process. 
• Support Graduation Events: Assist in scheduling students for ceremonies, managing data flows, and providing on-site support during graduation periods. 

You may be a great fit if: 

You are a detail-oriented professional with strong data analysis skills, experience in timetabling or mathematical modelling, and the ability to automate business processes while collaborating effectively with diverse stakeholders in a fast-paced environment. 

You will also: 

• Have experience in producing timetables or similar large-scale mathematical exercises/modelling. 
• Possess strong skills in data manipulation, analysis, and presentation of insights. 
• Be proficient in automating business processes using tools like Power Query, Power BI, Python, or advanced Excel. 
• Have excellent communication skills and the ability to confidently liaise with various stakeholders. 
• Have excellent time management and self-guidance skills. 
• Demonstrate attention to detail and the ability to create quality documentation. 
• Be adaptable and able to think on your feet in high-stress situations. 
• Have experience in database management and automation tools. 
• Be a strong team player, maintaining focus and productivity in a busy, changing environment. 
• Ability to operate in high stress event environments 

What we offer you! 

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including: 

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being 
• Progressive, considerate leave provisions to empower your work-life balance 
• Salary packaging and access to a range of discounted services including Bupa health insurance 
• Health and well-being services including a leading Employee Assistance Program 

For more information check out our benefits page! 

Your new team – Student and Scholarly Services 

Student and Scholarly Services provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers well-being and scholarly services to students and staff. 

This role sits within the Graduations & Examinations team, which works to align systems and data, operations and event logistics to deliver high quality events on behalf of the University. The key deliverables include Examinations, Graduation Ceremonies, and Melbourne Commencement Celebrations. 

Exams take place across 6 annual periods, including:   

• Summer and Summer Supplementary (Supps) period (Feb-March);   
• Semester 1 (Main and Supps (June – July);   
• Semester 2 (Main and Supps (Nov - Dec).      

In person Graduations occur bi-annually, with ~10 ceremonies held in August and ~25 in December. 

Commencement Celebrations are held over a 5-day period in February. 

Be Yourself 

The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities. 

The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Kim Groizard +61 3 9035 3218 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au. You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers 

Aboriginal and Torres Strait Islander Applicants 

We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne. 

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring 

If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at oied-hr@unimelb.edu.au. 

Working at the University – what you need to know 

This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures. 

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia. 

Join Us and unlock your career potential! 

Is this the perfect opportunity for you? Apply today! Including the following documents: 

• Resume 
• Cover Letter outlining your interest and experience 

Please note that you are not required to respond to the selection criteria in the Position Description. 

If you have any questions regarding the recruitment process, please feel free to contact Alexandra Beasley via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address. 

If you have any particular questions regarding the job please follow the details listed on the Position Description. 

Position Description: JR-001531 Timetable Analyst 

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