Training Program Coordinator

Job Summary

The Department of Surgery, Office of Education Training Program Coordinator (1.0 FTE), hereinafter referred to as the coordinator, under direction from the Office of Education Manager, is primarily responsible for coordinating the General Surgery Residency, its trainees including rotating residents and medical student education. Coordination encompasses the recruitment processes, curriculum, schedules, business activities, finances, budget, and policies and procedures. The coordinator provides essential communication and networking for the effective functioning of a surgical training program. The coordinator represents the training programs on behalf of the Graduate Medical Education (GME) Office, the School of Medicine, and the University of Colorado.

Duties and Responsibilities (75%)

• Trainee Recruitment: Coordinates all aspects of the annual trainee recruitment process...
• Trainee Data and Recordkeeping: Coordinates all required electronic recordkeeping...
• Manages hard copy and electronic files of trainees...
• Prepares reports for the Divisions...
• Manage and maintain the related education pages of the Surgery website...
• Provide administrative and operational support to the Director of Education and faculty

Fiscal Management (10%)

• Manages all financial aspects of training programs...
• Utilizes and maintains expertise in university and departmental administrative systems...

Policy Coordination and Compliance (15%)

• Administers pertinent State fiscal policies...
• Administers pertinent Graduate Medical Education policies...
• Coordinates program and fiscal policies...
• Serves as a member of the Academic Council...
• Attends and may be the coordinator of related meetings...

Work Location

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Minimum Qualifications

Entry Level: A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
Intermediate Level: A bachelor's degree... One (1) year of professional level experience in an administrative role.
Senior Level: A bachelor's degree... Two (2) years of professional level experience in an administrative role.
Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Preferred Qualifications

• 2+ years of progressive experience in graduate medical education...
• Demonstrated experience leading complex academic or student-facing operations.
• Knowledge of medical student information systems (MedHub, Amion, ResQ, Firefly, WebAds, ERAS)

Knowledge, Skills, and Abilities

• Organizational skills...
• Knowledge of, or ability to, become fully competent in computer programs...
• Ability to develop and manage budgets...
• Ability to understand and apply regulatory requirements...
• Ability to communicate effectively...

Anticipated Pay Range

Entry Level: $45,017-$57,262
Intermediate Level: $48,989-$62,314
Senior Level: $52,961-$67,367

How to Apply

For full consideration, please submit the following documents:
1. A letter of interest...
2. Curriculum vitae / Resume
3. Three to five professional references...

Questions should be directed to: Brittney Reyes, brittney.reyes@cuanschutz.edu

Screening of Applications Begins: Immediately and continues until position is filled. For best consideration, apply by April 10th.