"UMFA Tour Coordinator"

UMFA Tour Coordinator

Job Summary

The mission of the Utah Museum of Fine Arts [UMFA] at the University of Utah is to inspire critical dialogue and illuminate the role of art in our lives. Furthermore, we aim to embrace art's power to create meaningful connections between individuals and communities. Located on the University of Utah campus in Salt Lake City, the UMFA serves public and university audiences and is the only institution in the Intermountain West region that collects, exhibits, interprets, and cares for an extensive collection of artworks representing a diverse range of global cultures from ancient to contemporary. College and university art museums are uniquely positioned to add value and vibrancy to a holistic campus experience and the UMFA is no exception. The UMFA plays an active role in encouraging people to think differently and helping visitors from across our community to explore and develop thoughtful and empathetic social awareness.

This position provides a wonderful opportunity for those interested in gaining experience in both museum and non-profit work. The job involves working alongside the UMFA's Co-Directors of Learning and Engagement and our dedicated volunteers while assisting in organizing and facilitating our touring calendar. Moreover, this position provides opportunities to meaningfully and creatively contribute to a wide variety of programs managed by the Learning and Engagement team. We kindly request responses from candidates interested in a commitment of one year or more.

Responsibilities

Duties include:

• Schedule, organize, and calendar all tour requests for the UMFA.
• Maintain and manage Simplybook.me and Volgistics software.
• Serve as a liaison between tour groups and docents in order to arrange tours, confirm details, communicate requests, and answer questions.
• Participate in greeting docents, providing tour supplies, and helping to ensure that docents are prepared to give tours.
• Facilitate tours and artmaking workshops, as needed.
• Assist with our Third Saturday family art making program once per month (approx. 4 hours each time).
• Assist with special events, classes, training sessions, and curriculum for volunteers and docents.
• Update program databases and support data and statistics for grants and reporting.
• Prepare and maintain tour program supplies.
• Participate in all-staff meetings, departmental projects, and museum-wide events, as needed.
• Work with Learning & Engagement staff to develop curricula, contribute ideas and input to the department through team meetings, brainstorming, and collaborative projects.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Program Specialists, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Preferences

• Self-directed, and self-motivated.
• Detail orientated with strong organizational abilities.
• Excellent writing skills.
• Creativity and problem solving.
• Database, Outlook, Excel; can manage multiple events/calendars.
• Comfortably multitasks and meets deadlines.
• Collaborative working style; team player.
• Communicates well with people.
• Awareness of the impact art has on our lives and cultures.
• Commitment to UMFA's mission: to inspire critical dialogue and illuminate the role of art in our lives.Arts, education, or community outreach experience a plus!

Special Instructions

Requisition Number: PRN16610N
Full Time or Part Time? Part Time
Work Schedule Summary: Flexible Tuesday - Friday, some evenings and weekends, 19 hours per week
Department: 00073 - Utah Museum of Fine Arts
Location: Campus
Pay Rate Range: 21.00
Close Date: 3/11/2026
Open Until Filled:
To apply, visit https://utah.peopleadmin.com/postings/193600