Upward Bound Summer Office Assistant - Temporary

Upward Bound Summer Office Assistant - Temporary

Company:
Oklahoma City Community College

Job Location:

Category:
Administrative Assistants

Type:
Adjunct/Part-Time

Classification Title: Temporary Non-Exempt

Datatel Position ID: UPBO0TEMPCLE0B

Annual Hours: As needed for the summer program, not to exceed 25 hours per week.

Placement Range: $10.00 - $15.00 per hour

Position Type: Temporary Part-time

Job Category: Non-Exempt

General Description

The Summer Office Assistants will provide office support and assist in the day-to-day operations of the TRIO Upward Bound six-week Summer Program at Oklahoma City Community College. Position hours will start in May 2026 and end in July 2026.

Reports To: Assistant Director for Upward Bound

What position(s) reports to this position?

None

Minimum Education/Experience

High School diploma or equivalent.

Required Knowledge, Skills & Abilities

• Ability to work flexible hours - mornings, afternoons, some weekends - as needed supervise high school students and assist staff.
• Possess valid drivers license and have good driving record.
• Positive human relations skills.
• Ability to communicate effectively with students, staff and parents.
• Ability to monitor and supervise high school students.
• Ability to work under stressful conditions and meet deadlines.
• Ability to work independently and as a team member.
• Demonstrated ability to make independent, sound decisions.

Physical Demands/Working Conditions

1. GENERAL PHYSICAL REQUIREMENTS:
   Light work: The person in this position may occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects.
2. PHYSICAL ACTIVITIES:
   This position requires the person to frequently communicate with and listen to students, faculty, staff, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations.
   This position requires the person to frequently move about the TRiO Office to assist students and perform the essential functions of the position.
   This position frequently requires the person to operate a computer and other office equipment to perform the essential functions of the position.
   This position requires the person to frequently remain in standing and stationary position.
   This position requires the person to use the upper and lower body to exert force up to 20 pounds to push, pull, grasp, and/or lift materials or equipment.
3. VISUAL ACUITY:
   This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.
4. WORKING CONDITIONS
   This position's essential functions are performed in an indoor, office setting with some outdoor functions.

Preferred Qualifications

• Prior knowledge of the Upward Bound program
• Experience in a professional office setting.
• Experience with classroom management and/or working with high school students.

Work Hours: Work hours will typically be scheduled during the hours of 7:30 am-6:00 pm Monday-Thursday. Evenings and weekends as needed.

Department: Upward Bound

Open Until Filled: No

HR Contact: Beth Holmes

Special Instructions to Applicants

Please complete the OCCC job application completely.

Posting Number: Student, Work Study, Temporary_0402930

Job Duties (Position Specific)

(The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Job Duties (Duties Assignment Statement)

• Greet visitors, students, and parents professionally and assist them with inquiries or directing them to appropriate staff members.
• Manage incoming phone calls, emails, and other correspondence, providing information or forwarding messages as necessary.
• Maintain organized records of student attendance, program schedules, and other pertinent information at the front desk.
• Assist with the distribution of program materials, forms, and resources to students and families.
• Collaborate with administrative staff to ensure front desk operations run smoothly and efficiently throughout the program.
• Maintain accurate records of student behavior, incidents, and interventions for documentation and reporting purposes.
• Report any significant behavioral issues or safety concerns to program staff and appropriate authorities as required.
• Collaborate with instructors to track student progress and assess the effectiveness of behavior management strategies over time.
• Assist with planning and coordinating extracurricular activities, field trips, and special events as needed.
• Collaborate with other instructors and staff to ensure consistency in expectations and approaches across program activities
• Perform other duties as assigned by program supervisors to support the overall success of the Upward Bound program.
• Assist Upward Bound summer instructors with checking out items, making copies, etc.
• Assist Upward Bound students in the use of instructional equipment and materials.
• Supervise students during the breakfast and lunch periods.
• Adhere to established Upward Bound policies and procedures.
• Scanning of documents.
• Serve as an advocate for low-income, first-generation students.
• Help students develop positive attitudes toward learning and studying.
• Help maintain digital records for the student database.
• Assist Upward Bound staff in providing supervision and coordination of Upward Bound students on campus and, when necessary, at off-campus activities.
• Create and edit content for Upward Bound social media.
• Upload content to social media sites.
• Drive vehicles such as mini-van or 15 passenger vans.
• Other duties as assigned.

Job Duties (Safety / Policy & Procedures)

• Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.
• Contribute to a safe educational & working environment.
• Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.
• Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices.
• Participate in all applicable OCCC emergency, evacuation and shelter in place drills and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.