"VETS Administrator (Administrative Support Professional I)(Part-Time/Extended Temporary Employment)"

VETS Administrator (Administrative Support Professional I)(Part-Time/Extended Temporary Employment)

Company:
The University of Arizona

Job Location:
Tucson, 85724

Category:
Veteran and Military Services

Type:
Adjunct/Part-Time

Posting Number: req24401

Department: Student Programs

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The University of Arizona's Dean of Students department is seeking a qualified candidate to fill their Veterans Education & Transition Services (VETS) Administrator position.

The VETS Administrator position is responsible for all administrative support functions of Veterans Educations and Transition Services. This includes facilitation of the Veterans Affairs (VA) Work Study program, oversight of VETS accounts, Purchase Card rectification and all other administrative support functions of the unit. The position will report to the Director of VETS.

This position may require working additional hours as needed to support the department and provide assistance to the Director.

This is an extended temporary position that is expected to last 6 months, with a possible extension contingent on operations need and funding.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Provide administrative support to Veterans Education & Transition Services.
• Serve as administrative liaison to Military-Connected Benefits & Certifications.
• Participate in planning and logistics for events.
• Coordinate departmental travel for VETS staff.
• Maintain unit listservs, phone contacts, directories, shared drives, mailboxes, office supplies and equipment, student position postings, etc.
• Serve as a Site Supervisor for Department of Veterans Affairs Work Study Program within VETS.
• Submit contracts and hours sheets for all work studies.
• Mitigate pay issues if they arise.
• Coordinate interviews for new VA Work Studies.
• Maintain and update VETS Work Study Handbook and Standard Operating Procedures.
• Develop and manage new hire training at the start of each semester.
• Ensure proper P-Card usage and reporting, including collecting/uploading receipts, making departmental orders, and signing out the P-Card to authorized agents.

Knowledge, Skills and Abilities (KSAs)

• Knowledge with VA programming and processes.
• Organizational skills and maintain updated records of VA work study program.
• Ability to interpret PCard policies and procedures and university business practices.
• Excellent organization, time management, and task prioritization.
• Professional communication skills (verbal and written).
• Proficiency in Microsoft Office Suite, Zoom, and Teams.
• Accuracy and consistency in document preparation and recordkeeping.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's Degree or equivalent advanced learning attained through experience.
• 1 year of relevant work experience.

FLSA: Non-Exempt

Full Time/Part Time: Part Time

Number of Hours Worked per Week: 20

Job FTE: 0.5

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $25.50 - $31.88

Compensation Type: hourly rate

Grade
7

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level
PC1

Job Family
Administrative Support

Job Function
Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Expected End Date: 6/15/2026

Contact Information for Candidates

Blaze Smith
Director of VETS and ROTC
blazesmith@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.